Accounts Payable - AP Specialist

 Summary 

The Accounts Payable Specialist (APS) is responsible for monitoring the outflow of capital for the company. The APS understands the importance of providing an engaging work environment and is proud of the company they are a part of. The APS is a self-motivator, with the ability to work in a fast-paced environment and pay attention to meticulous details.

This position will be onsite at our new Woodworth office location.

 Duties and Responsibilities  

• Accounts Payable Maintenance

  1. Process a high volume of vendor invoices, employee expense reports and other accounts payable documents in an accurate and timely manner in accordance with company policy and guidelines.
  2. Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
     1. Establishes and maintains relationships with new and existing vendors; leases, utilities, etc.
     2. Assists with accounting records and ledgers by reconciling monthly statements and transactions.
     3. Respond to vendor and employee queries and resolve issues in a timely manner.
     4. Communicate any unresolved issues to supervisory personnel on a timely basis.
     5. Maintain accurate records and filing systems consistent with legal and regulatory requirements.
     6. Maintain an accurate vendor listing and aged accounts payable listing.
     7. Send out check payments.

 Qualifications 

• Education & Experience

  1. High school diploma or equivalent required; Associate’s or bachelor’s degree in Accounting preferred.
     1. At least two years of related experience required.
     2. Excellent verbal and written communication skills.
     3. Ability to work independently and in a fast-paced environment.
     4. Ability to anticipate work needs and interact professionally with customers.
     5. Excellent organizational skills and attention to detail
        
        

• Technology & Other

  1. Efficiently work in AP modules of accounting software
  2. Intermediate MS Office skills; PowerPoint skills
  3. Valid Driver’s License and reliable transportation.
  4. A neat, well-groomed, and professional appearance shall be maintained.

 Core Competencies 

Attention to detail, Conflict resolution, team building, mentoring and coaching, business acumen, ethical decision- making and leadership, global and cultural awareness, critical and creative thinking, time management, self-control, ability to adapt to constantly changing circumstances while maintaining a professional demeanor and corporate perspective, results oriented.

 Working conditions/Physical Requirements/Travel 

The job operates in a professional office environment using standard office equipment. Occasionally the job will operate in a field environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; see, talk, or hear. The employee must occasionally lift or move office products and supplies, up to twenty pounds.

Core days are typically Monday through Friday from 8:00 a.m. to 5:00 p.m., but hours are flexible and may extend outside of the core day with primary function being 100% completion of weekly billings. This position may require weekend and/or holiday work.

 Additional Duties 

The above statements are typically assigned to employees in this position. They are not to be construed as an exhaustive list of their duties and responsibilities. The Company reserves the right to assign or reassign duties and responsibilities to the job at any time.

 Direct Reports/Position Reporting 

This position has no direct reports. The Accounts Payable Specialist reports to the Controller.