Administrative Assistant Physician Practice

WHAT WE NEED
A multi-tasker extraordinaire

WHO WE ARE LOOKING FOR
Behind every good manager is a superior administrative assistant – the person who really gets things done. The person who responds to calls, edits correspondence, schedules meetings and updates office records. We know your skills are in high demand in many offices but when you work with Franciscan Health you’ll go home each day knowing that you played a part in providing exceptional health care.

Are you good at following directions? Do you have great MS Office skills and an equally pleasant phone style? Do you love creating schedules, planning meetings, updating records and handling correspondence? If you are dependable, organized, have great attention to detail, and are looking for a great place to call your career home, we’re looking for you.

WHAT YOU WILL DO

Administrative Assistant, Compliance, Monday through Friday

• Perform office functions including answering telephone and email requests, taking meeting minutes, keyboarding, electronic filing, faxing, scanning, photocopying, conducting research and producing written communications.

• Research, prioritize and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature.

• Determine appropriate course of action, referral, or response.

• Maintain sensitive and confidential records, such as board and committee meeting minutes, financial reports, contracts and agreements, and other official records; ensure records are maintained in accordance with regulations and organizational procedures.

• Coordinate meetings and special events including but not limited to the coordination of required materials, securing locations, and managing list of attendees.

• Develop and coordinate outgoing reports, correspondence, and other materials to proper destinations/recipients.

• Proofread

• Prepare agendas

• Prepare legal documents

WHAT IT TAKES TO SUCCEED

• Prior customer service experience.

• Excellent grammar.

• Attention to detail and strong organizational skills.

• Prior clerical experience in a legal office or physician practice.

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures.

• Strong customer service skills.

• Work independently with minimal supervision.

• Proficient in Microsoft Office Applications.

• Effectively communicate verbally and in writing.

EQUAL OPPORTUNITY EMPLOYER

It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law.

Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights.

Franciscan Alliance is committed to equal employment opportunity.

Franciscan provides eligible employees with comprehensive benefit offerings. Find an overview on the benefit section of our career site, jobs.franciscanhealth.org.