Advertising Coordinator

Company / Publication:  CherryRoad Media / Sales Fulfillment

Position Summary: 

The Advertising Coordinator supports CherryRoad Media’s advertising and sales teams by coordinating, preparing, and executing print and digital advertising campaigns for local and regional clients. This role serves as a key point of contact between sales representatives, clients, and production teams to ensure accurate scheduling, timely publication, and high-quality execution of advertising materials.

The ideal candidate is highly organized, detail-oriented, service-driven, and capable of managing multiple priorities in a fast-paced media environment. This role is essential in supporting revenue growth, maintaining accurate advertising records, and delivering exceptional client service.

 Key Responsibilities: 

• Assist the advertising sales team with booking and scheduling advertisements for print and digital platforms.
• Maintain accurate ad schedules, calendars, and placement grids.
• Prepare advertising insertion orders, contracts, and publication documentation
• Communicate with clients to obtain artwork, ad copy, approvals, and instructions before deadlines.
• Provide clients with tear sheets, confirmations, proofs, and campaign updates.
• Support client satisfaction through timely communication and excellent service.
• Work closely with the production/design team to ensure ads meet specifications, deadlines, and publication standards.
• Assist in gathering creative assets, updating ad files, and coordinating revisions or approvals.
• Maintain advertising records, databases, CRM entries, and sales documentation.
• Support the creation of promotional materials, proposals, and sales presentations.
• Assist with revenue tracking, digital campaign transitions, and special initiatives as directed.
• Process payments, track invoices, and assist with basic reconciliation of advertising transactions.
• Compile campaign summaries, tear sheets, and performance reports for clients and sales managers.

 Required Knowledge, Skills, and Abilities:

• Strong computer skills, including Microsoft Office (Excel, Word, Outlook) and familiarity with ad booking or CRM software. 
• Excellent written and verbal communication skills. 
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet tight deadlines.
• Professional demeanor with a customer service–oriented approach.
• Ability to work collaboratively with sales, clients, and production teams.

Required Education and Experience:

• High school diploma or equivalent 
• Associate’s or Bachelor’s degree in Marketing, Communications, or related field preferred. 
• Previous experience in advertising, sales support, or media administration is highly desirable. 

 Working Conditions and Physical Requirements:

• Work may be performed in an office environment, hybrid setting, or 100% remote (depending on location and company needs).
• Occasional local travel may be required for meetings, events, or client support.
• Work may require flexibility during peak periods, special editions, or event coverage.
• Prolonged periods sitting at a desk, using a computer, and working with office equipment.

Disclaimer:

This job description is not intended to be an exhaustive list of all responsibilities, duties, or qualifications associated with this role. Management may modify or assign additional tasks as business needs evolve.

Benefits:

CherryRoad offers a comprehensive benefits package for full-time employees that includes health insurance (medical, dental, and vision, paid time off, paid sick time, paid holidays, and a 401(k) retirement plan with employer contributions.  Part-time employees are eligible for paid sick time and the 401(k) plan.

CherryRoad is an Equal Opportunity Employer. We consider all qualified applicants without regard to legally protected characteristics, including race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected category under federal, state, or local law.