Analyst, Accounts Payable

Summary

The Analyst, Accounts Payable is responsible for accurate and timely capture, coding, and processing of invoices for payment, as well as assisting in the daily activities of the Accounts Payable Department. Maintain professional and responsive communications with vendors and collaborate with business partners internally and externally to achieve accounts payable objectives and goals. 

Key Responsibilities

• Monitor and resolve issues in the three-way match process which requires cross departmental coordination.
• Participate in monitoring and reporting of open and aged payables. 
• Monitor and respond to emails from vendor representatives.  Communicate with the necessary business partners to resolve Accounts Payable issues.
• Generate system or manual payments as needed daily to ensure timely payments.
• Review and provide invoice coding for accounting accuracy.
• Assist in managing third-party processors for utilities and telecommunications payments and exceptions.
• Administer corporate credit cards and resolve employee card issues.
• Responsible for vendor master data accuracy.
• Perform year end 1099’s for applicable vendors.
• Review vendor statements for credits open to use and credit memos received.
• Protect the company’s assets and financial information by ensuring the accuracy and effectiveness of internal control procedures and informing management and/or appropriate officials of potential fraud risk.

Required Education and/or Experience

• Bachelor's degree in Accounting or Finance, preferred but not required
• 1-3 years of relevant work experience with accounts payable processing.
• Retail or manufacturing experience is preferred.
• Has strong professional communication skills, and the ability to be a team player.
• Ability to apply analytics to the payables business process to solve problems.
• Proactive approach to executing job responsibilities.   

Required Computer and Technical Skills

• Proficiency in all Microsoft Office equivalent programs especially Excel.
• Has the ability to create spreadsheets and analytics.
• Experience with Workday, Oracle or Aptos is strongly preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sit for more than 6 hours per shift
• Use hands to finger, handle and feel
• Reach with hands and arms
• Talk and/or hear
• Stand for up to 2 hours at a time periodically
• Walk or move from one location to another
• Occasionally may need to climb, balance, stoop, kneel, or crouch   
• Lift and/or move up to 10 pounds regularly and up to 25 pounds occasionally
• Punctuality and regular attendance consistent with the company’s policies are required for the position.
• Average work week is 45-50 hours, which can vary depending on business need.
• The work environment for this position is a moderately noisy office setting.

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