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This is a remote position.
The Experienced Associate 1&2 is an intermediate-level position within the accounting team, responsible for performing advanced accounting tasks, supervising Associate 1 & Associate 2 staff, providing training and support, and assisting senior accounting staff in preparing parts of the financial statements. This role requires a strong understanding of accounting principles, attention to detail, and the ability to work collaboratively within a team environment. Also, candidate should independently be able to manage 1-2 clients. Should have industry knowledge of 1.5-3 years.
Key Responsibilities:
1.       Supervision and Training:
Ø Supervise and mentor Associate 1 & Associate 2 staff, providing guidance and support in their daily tasks and professional development.
Ø Conduct training sessions for Associate 1 & Associate 2 team members to enhance their accounting knowledge and skills.
2.       Advanced Accounting Tasks:
Ø Perform advanced accounting tasks, including complex reconciliations, journal entries, and variance analysis.
Ø Assist in the preparation of financial reports, including balance sheets, income statements, and cash flow statements.
3.       Invoice Management and VAT Compliance:
Ø Oversee the invoice management process, ensuring accuracy and compliance with VAT rules and regulations.
Ø Review invoices for coding accuracy and proper documentation before processing.
Ø Address any delays in upload by client if flagged by member of team and fix with client on priority to get upload.
4.       Bank Reconciliations and Financial Analysis:
Ø Assist in bank reconciliations and financial analysis to identify trends, discrepancies, and areas for improvement.
Ø Prepare detailed financial reports and analysis to support decision-making processes.
Ø To make sure reconciliation is done in timely manner as well as help making sure query in it is fixed on priority to make sure nothing pending >7 days.
Ø Making sure all Monthly Bank Statement PDFs are saved at prescribed location.
5.       Supplier Reconciliation and Relationship Management:
Ø Manage supplier reconciliation & address any discrepancies or issues timely.
Ø Foster positive relationships with suppliers to ensure smooth transactions and resolve any billing discrepancies.
Ø Update and share reconciliation status with internal/external parties in predefined template.
Ø Try getting SOA from at least 60% vendors and in case of any challenge, flag with procurement in charge at venue to assist as needed (Top 20 AP should be always having balance reconciling with SoA).
Ø Making sure keeping Proforma Ledger at minimum and have answer for all pending (like goods/service delivery pending etc.).
Ø There should not be any debit balance. Just in case of any should have strong follow up as well as need to sort it with continuous follow up.
Ø Suggest and make sure House of LDGERS fees payment get paid in time / if client not paying / releasing then highlight to House of LDGERS Management.
Ø Have tracker for all monthly fixed charges (for eg. Valet, Utility, Laundry etc.) and ensure getting those invoice as well as suggest them for payment timely.
Ø Critical payments if help up, highlight it to Management Team at client.
6.       Customer Reconciliation and AR Management:
Ø Make sure VISA and AMEX reconciliation is up to date in working file / Xero.
Ø Cash Takings should be up to date always. Chase and escalate it at client end just in case.
Ø Follow up and make Deposits/Vouchers/Account Client up to date.
Ø Submitting Municipality / Authority tax figures and making sure payment setup arranged for the same.
Ø Assist on different revenue audits conducted by authority/client etc.
Ø Save monthly reports in specific folder always.
7.       Assistance to Senior Accounting Staff:
Ø Collaborate with senior accounting staff to prepare parts of the financial statements, ensuring accuracy and compliance with accounting standards.
Ø Support senior staff in ad hoc projects and tasks as needed.
Ø Work on schedules of financials such as Purchase & GP Reco, balance sheet schedule, payroll posting etc.
Ø Work on Intercompany reconciliations and fixing differences if exists.
Ø Submit financials for internal review followed by external submissions with desired schedules.
Ø Making sure achieving timeline set by client and agreed by us to make sure continuous better relationship.
8.       Documentation and Compliance:
Ø Maintain accurate and organized financial records and documentation in accordance with company policies and regulatory requirements.
Ø Ensure compliance with accounting standards, regulations, and internal controls.
Ø Procuring and saving company related statutory documents such as Trade License etc. should be saved in Xero > Files Tab.
9.       Team Collaboration, Communication & Independent Client Handling:
Ø Communicate effectively with team members and stakeholders to coordinate tasks and achieve departmental goals.
Ø Collaborate with other departments to support cross-functional initiatives and projects.
Ø Should be able to independently manage 1-2 clients
10.   Clickup:
Ø Making sure clickup is updated always and monitor and flag any pendency as well as adhering to checklists created there for different processes.
Requirements
Skills and Qualifications:
1.       Education: Bachelor's degree in Accounting, Finance, or a related field.
2.       Experience: 1.5+ years of experience in accounting or finance roles.
3.       Knowledge: Strong understanding of accounting principles and practices.
4.       Software: Proficiency in accounting software and applications, including Xero and "Auto Entry" or similar tools.
5.       Skills: Excellent analytical and problem-solving skills, attention to detail and accuracy in work, effective communication and interpersonal skills.
6.       Teamwork: Ability to work well in a team environment and provide leadership to junior staff.
7.       Adaptability: Willingness to learn new tasks and technologies.
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