Invoicing & Reconciliation Clerk

Job DetailsJob Location: Naval Base Guam S&RTS - Santa Rita 96915Position Overview  We are seeking a detail-oriented and highly organized Invoicing & Reconciliation Clerk to support financial and administrative operations at a military cargo port facility. This position plays a critical role in ensuring accuracy, completeness, and timely processing of invoices, billing records, cargo documentation, and financial reconciliations associated with port operations.  The ideal candidate will possess strong analytical skills, experience working with financial records, and the ability to coordinate effectively with operations personnel, government representatives, vendors, subcontractors, and accounting teams. Success in this role requires exceptional attention to detail, accuracy, and the ability to work in a fast-paced environment supporting mission-critical logistics activities.  Key Responsibilities  Invoice Processing & Verification  Review, validate, and process invoices related to cargo handling, transportation services, equipment usage, storage, labor, and other port operational activities.  Verify billing information against contracts, work orders, delivery receipts, cargo manifests, timesheets, and supporting documentation.  Ensure invoices are complete, accurate, and compliant with contractual requirements and company procedures.  Identify discrepancies, missing documentation, and billing errors and coordinate resolution with appropriate stakeholders.    Account Reconciliation  Perform routine reconciliation of invoices, payments, purchase orders, cargo records, and operational reports.  Compare financial records against operational data to ensure consistency and accuracy.  Research and resolve discrepancies involving billing, labor charges, equipment utilization, and transportation services.  Maintain accurate reconciliation logs and supporting records.    Financial Recordkeeping  Maintain organized electronic and hard-copy records of invoices, reconciliations, contracts, and supporting documentation.  Assist with preparation of financial reports, audits, and customer billing packages.  Ensure records are maintained in accordance with company policies, contract requirements, and applicable regulations.    Coordination & Communication  Serve as a liaison between operations personnel, accounting staff, vendors, subcontractors, and government representatives regarding billing matters.  Respond to inquiries related to invoices, payment status, and reconciliation issues.  Collaborate with port operations personnel to obtain required supporting documentation.    Compliance & Quality Assurance  Ensure compliance with contract requirements, company policies, and applicable government regulations.  Support internal and external audits by providing requested documentation and reconciliation records.  Assist in identifying process improvements to enhance billing accuracy and efficiency.    Additional responsibilities may be assigned as needed to support operational, contractual, and organizational requirements. QualificationsRequired Qualifications  High school diploma or equivalent required.  Minimum of 2 years of experience invoicing, billing, accounts payable, accounts receivable, bookkeeping or financial reconciliation.  Experience working with financial records, spreadsheets, and accounting systems.  Strong attention to detail and commitment to accuracy.  Proficiency in Microsoft Office Suite, particularly Excel.  Ability to analyze data, identify discrepancies, and resolve issues independently.  Ability to manage multiple tasks and meet deadlines in a fast-paced environment.  Ability to obtain and maintain required military installation access credentials.    Preferred Qualifications  Associate's degree in Accounting, Finance, Business Administration, or related field.  Experience supporting transportation, logistics, maritime, terminal, or port operations.  Experience working on U.S. Government, Department of War or military support contracts.  Familiarity with purchase orders, contract billing, labor charging, and cost tracking.  Knowledge of cargo transportation, warehousing, or supply chain documentation.  Experience using ERP, accounting, or financial management systems.    Working Environment  Office environment located within a military cargo port facility.  Frequent interaction with port operations, logistics, finance, and government personnel.  May occasionally visit cargo terminals, warehouses, and operational areas to verify documentation and support reconciliation efforts.  Ability to sit, stand, and use standard office equipment for extended periods.    Compensation  Hourly rate of $15 to $25 based on experience.  401(k)  Dental insurance  Health insurance  Life insurance  Paid time off  Vision insurance  Why Join Us?  This position offers the opportunity to support critical military logistics and cargo operations that directly contribute to national defense and global mission readiness. As part of a professional port operations team, you will play an essential role in maintaining financial accuracy, accountability, and operational excellence within a dynamic military transportation environment.