Real Estate Transaction Coordinator

This is a remote position.

The ideal Full-time Transaction Coordinator candidate should possess proactive communication skills, the ability to work independently, be detail-oriented, loyal, committed to working hours, and consistently meet deadlines. They should also be a problem solver and open to collaboration.

Responsibilities

• Manage the full contract-to-close process accurately and efficiently
  

• Intake and open new contracts; enter into transaction and compliance systems
  

• Thoroughly review contracts and ensure all documentation is received, accurate, and complete
  

• Send summaries and updates to agents and clients
  

• Communicate with all parties (agents, lenders, title, associations, etc.) via email, phone, and text
  

• Follow up to ensure timelines and deadlines are met
  

• Handle compliance-related tasks and documentation audits
  

• Edit and schedule branded social media templates as needed
  

Qualifications:

• Prior experience as a Transaction Coordinator or Assistant TC (required)
  

• Background in real estate and familiarity with contracts, documents, and transactional language
  

• Excellent written and verbal communication skills
  

• Highly detail-oriented, accurate, and organized
  

• Proactive, reliable, and capable of managing deadlines independently
  

• Strong problem-solving and collaboration skills
  

• Able to work effectively in a fast-paced, remote team environment
  

• Proven experience working graveyard or overnight shifts
  

Tools:

• MLS platforms (e.g., Northstar MLS, general MLS access)
  

• CRM & transaction platforms: Follow Up Boss, Skyslope, Dotloop, ZipForms, Paperless Pipeline, Open To Close (OTC), Realty Back Office, and Glide
  

• Project management and compliance tools: ReZen, SISU, Asana, Forms R US
  

• Communication & productivity: Google Workspace/Suite, DocuSign, Jotform, ShowingTime
  

Schedule: Monday - Friday, 8:00 AM - 5:00 PM MT

Requirements

To succeed in this role, you'll need the right tools. Please ensure you meet the required system specifications.