Clerk II

Main Responsibilities

• Provide administrative and clerical support to the Human Resources Department.
  

• Assist with employee records, confidential documentation, reports, correspondence, scheduling, and other HR-related activities.
  

• Perform receptionist and front-desk duties, including greeting visitors, employees, candidates, and vendors, answering calls, and directing inquiries appropriately.
  

• Prepare and maintain reports, spreadsheets, presentations, and documentation, including Excel-based reports and automation.
  

• Maintain organized electronic and physical filing systems.
  

• Support meetings, interviews, training sessions, events, calendars, and internal communications.
  

• Assist management with administrative tasks, travel arrangements, expense reports, office supplies, and purchase orders as needed.
  

• Communicate professionally with employees, management, visitors, and external contacts in both Spanish and English.
  

• Handle confidential and sensitive information with discretion.
  

• Perform other related duties as assigned.
  

Requirements

Education & Experience

• Associate Degree or Bachelor’s Degree in Human Resources, Business Administration, Office Administration, Secretarial Science, or a related field.
  
• Minimum of 6 months of administrative, clerical, receptionist, or HR support experience.
  
• Previous experience providing administrative support to a Human Resources Department is strongly preferred.
  
• Experience assisting with confidential documentation, employee records, reports, correspondence, scheduling, or other HR-related administrative activities is preferred.
  
• Previous experience providing front-desk or receptionist support is a plus.
  

Technical Skills

• Proficiency in Microsoft Excel, including report creation and automation.
  

• Proficiency in Microsoft Word, PowerPoint, Outlook, and standard office systems.
  

• Strong document preparation, data-entry, formatting, and records-management skills.
  

Required Competencies

• Strong written and verbal communication skills in Spanish.
  

• Must be capable of conducting and managing a professional conversation in English.
  

• Ability to communicate effectively with employees, visitors, management, and external contacts in both English and Spanish.
  

• Strong customer service and interpersonal skills.
  

• Professional demeanor and ability to work from the site’s reception area.
  

• Strong organizational and time-management skills.
  

• Ability to prioritize and manage multiple assignments simultaneously.
  

• High level of accuracy and attention to detail.
  

• Ability to work effectively under pressure and with limited supervision.
  

• Ability to handle confidential and sensitive HR information with discretion.
  

• Team-oriented with strong follow-up and problem-solving skills.
  

• Assignment Term: 6 months, with strong possibility of extension
  

• Shift: Administrative (M to F 8:00 AM – 5:00 PM)
  

• Availability to work 100% On-site in Acecibo, PR