Administration officer

The Administration Officer will provide effective administrative and operational support to ensure the smooth day-to-day running of the organization. The role involves coordinating office activities, maintaining records, assisting with communication and documentation, and supporting staff and management with routine administrative tasks. This position is suitable for an entry-level candidate with 0–2 years of experience who is organized, reliable, and willing to learn.

- Provide general administrative and clerical support to the organization.

- Prepare, organize, and maintain office documents, records, and files.

- Receive and respond to routine inquiries from staff, clients, and visitors.

- Assist with scheduling meetings, appointments, and other office activities.

- Prepare meeting agendas, minutes, reports, letters, and other official correspondence.

- Maintain accurate electronic and physical filing systems.

- Assist in monitoring office supplies and ensuring timely replenishment.

- Support the coordination of internal and external meetings and events.

- Assist with data entry, record keeping, and preparation of administrative reports.

- Handle incoming and outgoing correspondence, emails, and official documents.

- Support management and other departments with administrative tasks as required.

- Ensure office equipment and facilities are properly maintained and report issues when necessary.

- Maintain confidentiality of organizational information and documents.

- Assist with basic procurement and administrative processes when required.

- Perform other administrative duties assigned by the supervisor or management