Job Title: Company Secretary (CS)

Experience: Minimum 2-4 years

Location: Nerul, Navi Mumbai

Reports To: Partner

Key Responsibilities:

1. Annual Compliance Filings:

- Ensure timely filing of all annual compliance requirements for both Limited

Liability Partnerships (LLPs) and Private Limited Companies.

- Preparation and submission of Form MGT-7/MGT7A (Annual Return), Form

AOC-4 (Financial Statements), and other relevant forms under the Companies

Act, 2013.

- Maintain statutory registers and records as per the legal requirements.

2. Fund Raising Compliance:

- Assist in compliance related to fund raising activities, including preparing

necessary resolutions, filings, and regulatory requirements.

- Handle compliance for private placements, rights issue, and other

fundraising avenues.

- Draft and file necessary resolutions with the Registrar of Companies (RoC).

3. ESOP (Employee Stock Option Plan) Drafting:

- Draft, implement, and maintain ESOP schemes.

- Ensure compliance with SEBI and other regulatory bodies’ requirements while

implementing ESOP schemes.

- Prepare ESOP documentation including agreements, disclosures, and filings

with the relevant authorities.

4. Cap Table Preparation:

- Maintain Capitalization Tables (Cap Tables), ensuring accuracy in tracking

shares, options, warrants, and other securities.

- Provide periodic updates and reconcile shareholder equity in line with the

company's current capitalization structure.

5. Board Meeting/EGM Drafting:

- Draft notices, agendas, and minutes of Board Meetings, General Meetings

(AGMs), and Extraordinary General Meetings (EGMs).

- Ensure that shorter consents for various matters are in compliance with the

requirements under the Companies Act.

- Advise the board on legal requirements concerning resolutions and filings.

6. On-call Consultancy:

- Provide on-call consultancy to the management and other teams on matters

related to Companies Act, 2013 and other corporate governance issues.

- Advise on legal, regulatory, and compliance matters pertaining to the

company’s operations, governance, and transactions.

7. MCA V3 Portal:

- Resolve practical issues and handle filing-related queries on the MCA V3

portal.

- Ensure smooth filings and compliance with the Registrar of Companies (RoC)

requirements on the portal.

8. Corporate Restructuring:

- Assist in corporate actions like buybacks, conversion of shares, and

secondary transfer of shares.

- Ensure compliance with the Companies Act and SEBI guidelines for such

transactions.

9. Filing of Foreign Investment Forms:

- Handle and ensure timely filing of Form FC-GPR (for foreign investment) and

Form FC-TRS (for transfer of shares) with the RBI and the Ministry of Corporate

Affairs (MCA).

- Ensure compliance with the FEMA (Foreign Exchange Management Act) for

foreign investments and share transfers.

10. Corporate Governance:

- Implement best practices in corporate governance and assist in ensuring the

company’s compliance with applicable corporate laws.

- Prepare Board and shareholder resolutions and ensure proper documentation

and filings.

11. Miscellaneous Compliance:

- Ensure adherence to filing of other necessary forms under the Companies

Act, such as Form DIR-12 (Director appointment), Form SH-7 (alteration of

capital), Form PAS-3 (Allotment of shares), etc.

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