Personnel Coordinator - Ashley

Title:  Personnel Coordinator  

Reports to: Nursing Home Administrator

Effective Date:  11/2022 Review Date:    NA

Position Summary: 

Responsible for providing facility level support for staff and department heads including but not limited to: payroll, staff recruitment, staff selection, onboarding, benefit management, employee file maintenance, and termination.  Provides basic support for corrective action and consults with Corporate Director – HR regarding complex employee relations, disciplinary or regulatory/legal issues.  

Core Responsibilities:

• Maintains a current position control for the facility.

• Processes and forwards position request forms as per the approval process.

• Posts vacant positions approved for hire to appropriate websites.

• Screens applicants based on required and preferred qualifications, providing the department head with the most qualified applicants.

• Complies at all times with EEO, FLSA laws and monitors department head compliance.  Reports irregular practices to the NHA and Corporate Director – HR.

• Participates in the selection process as requested by the department head.

• Processes newly hired staff including completion of all required pre-employment screening.

• Facilitates onboarding of new employees including documentation, initiating the file, orientation, etc.

• Validates and processes payroll for all departments.  

• Maintains payroll records in compliance with applicable laws and standards.

• Distributes paychecks and answers employee questions regarding payment of hours and benefit time.

• Processes pay adjustments at the direction of the department head when discrepancies or errors are identified.

• Interfaces with legal entities related to garnishments.

• Provides employment documentation as requested by legal entities for the purposes of unemployment, worker’s compensation, employment and income verification, etc.

• Maintains confidentiality of employee information including payroll, health records, corrective action, etc.  

• Interfaces with HRIS and payroll vendors to assure that systems are functioning optimally and all regulatory, legal, and financial reporting requirements are met.

• Maintains employee records in compliance with licensing and regulatory standards at all times..

• Monitors credentials and renewal dates for employees.  Makes department heads aware when expirations are upcoming and assures that employees do not work without required credentials.

• Provides support for department heads for corrective action process and assures that documentation of corrective action is maintained in the employee file.  

• Maintains knowledge of basic regulations relating to payroll and employment.  Consults with Corporate Director-HR when guidance or expert knowledge is needed.

• Facilitates review of all corrective actions involving suspension, final warning, and termination or licensing agency reporting with the Department Head, NHA, and Corporate Director – HR prior to issuance to employee.   

• Other duties as requested and assigned.

Minimum Qualifications:

• High school diploma or GED required.  Associates or Bachelor’s Degree in Business or related field preferred.

• 3 year experience in payroll management and/or HR support 

• 1 year experience in ADP Workforce Now