Position Title: Credit Card Administrator

Department: Finance

Reports to: Controller

Salary grade: N

Salary Range: 60,000- 75,000

Position Summary:

To provide operational and project-based support functions for Director and above. Strong individual contributor with strong technical knowledge; proven ability to independently manage small to large projects; proficient at analytical research and executive report development; ability to write scopes of work and documents without direct supervision; excellent service provider requiring minimal direction and oversight; creative problem solver with excellent personal organizational and planning skills; established verbal and written communication skills. Projects/assignments are more complex in nature. Possess a comprehensive understanding of housing authority and/or MTW agency platform. Act as the lead in the planning, coordination and development of projects. Ability to fully execute assignments without significant training.

Roles and Responsibilities:

Develop and implement a comprehensive department document handling strategy for electronic and paper filing/storage including document handling process, inventory and location, new hire orientation and removal of filing cabinets.
Lead, mentor, train and provide back-up assistance to the department’s team of Administrative Assistants in the execution of daily duties and special projects as assigned.
Project manage, follow up, track, solution and maintain a comprehensive project/task management update framework for the CSG Management team and provide executive status reports and summaries on all projects and tasks to ensure effective implementation within defined timeframes.
Compile, write and distribute department’s bi-weekly team e-update.
Review, update all relevant departmental information on AHA’s intranet and internet sites, including team portals and shared/network drives.
Assist with the review, editing and updating of the Housing Choice Voucher Program Operations Manual, procedures and policies.
Review, edit and facilitate SVP approval of changes submitted through the Change Management Process.
Serve as the department’s primary point of contact for all people-related matters including employee onboarding and orientation/training, performance reviews, recognition and development, employee out-processing, seating/office moves, security accesses and other operational logistics.
Manage the use of the department’s corporate credit card and facilitate purchases for the department according to company guidelines.
Order supplies and manage the Office Supply budget for the department according to company guidelines.
Project manage and coordinate projects and programs to ensure high quality end results within given timeframe.
Perform word processing and desktop publishing to include presentations, spreadsheet and graphs; transcribe information of a sensitive nature; may be required to take meeting and/or conference call minutes.
Review and edit written material to ensure accuracy, neatness,
correct punctuation and grammar; recommend changes to improve readability and clarity.
Research, compile and summarize information to formulate correspondence and respond to various inquiries from internal and external customers.
Coordinate, assist in planning, prepare agenda and monitor meetings; maintain calendar(s) and travel requests.
Maintain confidential and specialized files, records and reports.
Actively promote and ensure clear communication within the department and facilitate inter-departmental communication.
May be required to perform other related duties as required and/or assigned.

Knowledge and Skill Requirements:

Bachelor’s degree in finance, Accounting, Business Management or related field
Master’s Degree preferred
4+ years’ experience in Accounts Payable or Cash Management
Knowledge of accounting concepts, practices and policies.
Proven ability to create financial models
Ability to manipulate data and use reporting system
Good team player and ability to meet strict deadlines
Excellent analytical skills
Demonstrated proficiency of current office technology and software application(s) and demonstrated use of such technology/applications on a Regular basis including strong Microsoft Office skills (e.g., Excel and Word

Working Conditions:

Works in an office environment. May require frequent bending, stooping, reaching and prolonged sitting and/or standing. Frequent local travel which necessitates a valid State of Georgia driver’s license and be fully insurable for the purpose of obtaining clearance on company “Authorized Drivers List.” AH Authorized Driver or Assigned Vehicle

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