Administrative Assistant II

Parks & Recreation

Administrative Assistant II - Parks

Posting Expires: November 12, 2026

Salary: $44,547/annually 

General Description and Classification Standards:

Performs general administrative and clerical duties in support of the department director or coordinator within an assigned department. Duties include, but are not limited to: preparing, reviewing, disseminating, and/or filing routine correspondence, documents, and reports; assisting the public, public officials, departmental and other City personnel with various requests; answering the telephone; and greeting visitors.

Supervision Received:

Works under minimal supervision; can set own work sequence and pace within process/department limitations.

Responsibilities

Essential Duties and Responsibilities:

These are typicalresponsibilities for this position and should not be construed as exclusive orall inclusive.

·   Performs receptionist, general administrative andclerical duties. 

·   Opens, sorts, and distributes incoming mail; preparesand deposits outgoing mail.

·   Staffs the office at all times unless otherwisedirected; substitutes for co-workers in temporary absence of same.

·   Maintains office supplies, inventory, and orders itemsfor restocking.

·   Handles routine requests for information, records, andother resources directly, relieving supervisor of administrative details;provides clerical support for the division.

·   Receives, reviews, routes, and/or processes variousforms, requests, reports, files, records, and documents from the public and/orother departments.

·   Researches and locates records using computer systemor manually; resolves problems in searching and recovering lost, missing,and/or any other particular report or file. 

·   Attends meetings, seminars, and training sessions asrequired to remain knowledgeable of departmental operations, to promoteimproved job performance and to stay current with changing state/municipalpolicies, codes, and laws.

·   Uses independent judgment in routine situations.

·   Provides guidance and training as required to lowerlevel, interns, temporary employees, etc.

·   Researches and tracks incident reports for victims.

·   Photocopies documents and reports for staffdistribution and order supplies for the unit.

·   Answers and directs phone calls as well as providegeneral support to visitors.

·   Enters data into various systems depending on thenature of the data.

·   Produces and distribute correspondence memos, letters,faxes, and forms.

·   Maintains contact list for vendors, buildingmaintenance, etc.

·   Assists with Open Records requests.

·   Maintains computer and manual filing systems forrecord keeping as well as to stay in compliance with CALEA.

·   Creates and updates databases for different courses,etc.

·   Maintains course registrations via PowerDMS.

·   Requests, receives and prepares quotes for purchaserequisitions.

·   Submits and reconciles expense reports.

·   Creates and maintains rosters for courses to givecredit to those in attendance.

·   Assists with other units maintaining theircertification as well.

·   Coordinates repairs to office equipment as well asbuilding maintenance.

·   Generates reports.

·   Requests, receives, and prepares quotes for purchaserequisitions as well as submit and reconcile expense reports.

·   May perform other duties as assigned.

The above statements reflect the general duties,responsibilities and competencies considered necessary to perform the essentialduties and responsibilities of the job and should not be considered as adetailed description of all the work requirements of the position. COA maychange the specific job duties with or without prior notice based on the needsof the organization.

Qualifications

Knowledge Skills and Abilities:

This is a partial listing of necessary knowledge,skills, and abilities required to perform the job successfully, it is not anexhaustive list.

·   Knowledge of administrative procedures and methods asrequired in the performance of duties.  

·   Skill in communicating with supervisors, staff membersand the general public.

·   Ability to compile, organize, prepare and maintain anassortment of records and reports.

Minimum Qualifications:

Education andExperience  High School diploma orequivalent and two (2) years of experience.

Licensuresand Certifications - None

PreferredRequirements  Associate’s Degree inBusiness Administration or related field, and two (2) years of experience in aprogressively responsible clerical role.

WorkEnvironment:

Requiredphysical, lifting, and sensory capabilities are requirements to perform the jobsuccessfully. Typical environmental conditions associated with job.

LiftingRequirements:

Light work:  Exerting up to 20 pounds of forceoccasionally, and/or up to 10 pounds of force to move objects.

Work Schedule:

This position follows the City’s hybrid work schedule policy as assigned by the Department of Human Resources Commissioner and requires in-person work at City worksites/facilities at least four (4) days per week, with the option to work remotely one (1) day per week, based on eligibility, departmental needs, and supervisor approval. The hybrid work schedule is subject to change at any time to five (5) days in-person work.

It is the policy of the City of Atlanta (“COA”) thatqualified individuals with disabilities are not discriminated against becauseof their disabilities regarding job application procedures, hiring, and otherterms and conditions of employment. It is further the policy of the COA toprovide reasonable accommodations to qualified individuals with disabilities inall aspects of the employment process. The COA is prepared to modify or adjustthe job application process or the job or work environment to make reasonableaccommodations to the known physical or mental limitations of the applicant oremployee to enable the applicant or employee to be considered for the positionhe or she desires, to perform the essential functions of the position inquestion, or to enjoy equal benefits and privileges of employment as areenjoyed by other similarly situated employees without disabilities, unless theaccommodation will impose an undue hardship. If reasonable accommodation isneeded, please contact the Human Resources Director for your department.

The City of Atlanta is an Equal Opportunity Employerand does not unlawfully discriminate on the basis of race, color, religion,age, disability, sex, sexual orientation, ender identity, marital status,veteran’s status or national origin, or any other basis prohibited by federal,state, or local law.  We value andencourage diversity in our workforce.