Sales & Strategic Alliance Coordinator

Sales & Strategic Alliances Coordinator

Full-Time | Sales Operations & Administrative Support

Keep Sales Moving. Coordinate Partnerships. Deliver Exceptional Results.

Are you a highly organized, detail-oriented professional who enjoys supporting a sales team and keeping multiple projects moving forward?

We are seeking a Sales & Strategic Alliances Coordinator to provide administrative and operational support to a sales leadership team within an established professional membership organization.

This role is ideal for someone who thrives in a fast-paced environment, enjoys managing details, and takes pride in ensuring contracts, sales documentation, and client commitments are handled accurately and efficiently.

The successful candidate will play an important role in supporting advertising, sponsorship, exhibitor, and strategic partnership agreements from contract preparation through fulfillment.

What You'll Do

Sales Administration & Contract Management

• Prepare, format, and process sales proposals, advertising agreements, sponsorship contracts, exhibitor agreements, and partnership documentation.
• Ensure contracts accurately reflect pricing, deliverables, terms, and client information.
• Track contract status, follow up on outstanding signatures, and maintain organized documentation.
• Maintain accurate sales records, deal information, and activity updates in HubSpot CRM.
• Support the administrative processes that move sales opportunities from agreement through execution.

Sponsorship & Advertising Fulfillment

• Track contracted deliverables, fulfillment deadlines, and outstanding requirements.
• Maintain internal fulfillment reports, spreadsheets, trackers, and production schedules.
• Coordinate with Marketing, Events, Finance, Content, and other departments to ensure contracted commitments are fulfilled.
• Identify missing information, upcoming deadlines, and outstanding deliverables.
• Coordinate the collection of client materials, advertising assets, logos, and other information needed to execute programs.

Sales Team & Leadership Support

• Provide day-to-day administrative and operational support to the Director of Sales & Strategic Alliances and broader sales team.
• Prepare sales presentations, partnership proposals, contracts, and supporting documentation.
• Assist with sales reporting, pipeline updates, and internal tracking tools.
• Occasionally contact prospective and existing clients to coordinate meetings and follow-up calls.
• Support internal communications and departmental projects to ensure priorities are completed on time.

What We're Looking For

• 3+ years of experience in sales administration, sales coordination, executive support, or a related administrative role.
• Exceptional organizational skills and attention to detail.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience working with CRM platforms; HubSpot experience is preferred.
• Ability to manage multiple priorities, maintain accurate records, and meet deadlines.
• Strong written and verbal communication skills.
• Professional, dependable, and proactive approach to supporting a collaborative team.
• Ability to work independently while partnering effectively with multiple departments.

Preferred Experience:

• Experience supporting advertising, sponsorship, event, or partnership programs.
• Background in sales operations, contract administration, marketing coordination, or client services.
• Experience tracking deliverables, managing production schedules, or coordinating client commitments.

The Ideal Candidate

You are someone who naturally stays organized, anticipates what needs to happen next, and takes ownership of getting things done.

You understand that the details matter. Whether preparing a contract, updating CRM records, tracking sponsorship deliverables, or following up with internal departments, you take pride in accuracy, communication, and follow-through.

You are comfortable managing competing priorities, enjoy supporting a revenue-focused team, and know how to keep projects moving without constant direction.

What Success Looks Like

• Accurate and timely preparation and processing of contracts.
• Organized and up-to-date CRM records and sales documentation.
• Clear visibility into outstanding contracts, deadlines, and fulfillment requirements.
• Effective coordination between Sales and internal departments.
• Reliable follow-through and reduced administrative workload for sales leadership.

Interested in a role where your organization, attention to detail, and ability to keep things moving make a difference?

We would love to hear from you!