Payroll & Benefits Coordinator

Turn trash into opportunity — build a career that keeps communities running.

Patriot Disposal / Apple Valley Waste is one of the fastest-growing waste and recycling companies in the Mid-Atlantic. As we continue to expand, we’re building a high-performance team to support our growing operations across residential, commercial, and roll-off services.

We’re looking for a Payroll & Benefits Coordinator who is detail-oriented, takes ownership, and understands the importance of accuracy, organization, and exceptional employee support.

If you’re someone who thrives in a fast-paced environment, takes pride in getting the details right, and wants to grow your career with a company that’s scaling — this is your opportunity.

Position Summary

Patriot Disposal/Apple Valley Waste is seeking an entry-level Payroll & Benefits Coordinator to support weekly payroll processing, employee benefits programs, and payroll-related compliance activities across multiple operating companies, and to serve as backup to the primary payroll lead. Working under close guidance at first, this role will build the skills to process payroll independently and will take responsibility for assigned location-level payroll tasks. The position also serves as a liaison between Human Resources, Payroll, Benefits, Accounting, and employees.

The ideal candidate is detail-oriented, highly organized, eager to build payroll and benefits expertise, and capable of managing multiple priorities while maintaining confidentiality and accuracy.

Essential Duties and Responsibilities

Payroll Administration

• Support weekly payroll processing activities and payroll audits. 
• Cross-train on all payroll functions and process payroll independently during planned or unplanned absences of the primary payroll lead.
• Perform assigned payroll tasks. 
• Maintain and follow documented payroll procedures to support coverage and continuity.
• Support the weekly 401(k) funding process.
• Review payroll reports and employee data for accuracy and completeness. 
• Research and resolve payroll discrepancies and employee inquiries. 
• Maintain employee payroll records within ADP Workforce Now and related systems. 
• Assist with payroll reporting and compliance activities. 
• Support year-end payroll processes, including W-2 preparation and payroll audits. 
• Assist with payroll tax reporting and payroll record maintenance. 

Benefits Administration

• Administer employee benefit enrollments, changes, qualifying life events, and terminations. 
• Coordinate payroll deductions and benefit elections. 
• Assist employees with benefit-related questions and enrollment support. 
• Support annual open enrollment activities and employee communications. 
• Coordinate with benefit carriers, brokers, and third-party administrators. 
• Assist with COBRA administration and ACA reporting activities. 

Reconciliation and Reporting

• Reconcile monthly benefit invoices for medical, dental, vision, life, disability, and voluntary benefit plans. 
• Perform benefit billing reconciliations for multiple benefit programs. 
• Audit payroll deductions and benefit elections for accuracy. 
• Prepare payroll, benefits, and workforce reports as requested. 
• Support payroll and benefits audits. 

General Administration

• Maintain confidential employee records and documentation. 
• Support Human Resources and Accounting projects as assigned. 
• Assist with process improvements and system enhancements. 
• Perform other duties as assigned. 

Qualifications

Required

• High school diploma or GED. 
• Zero to one (1) year of payroll, benefits administration, accounting, HR administration, or related experience.
• Strong proficiency in Microsoft Excel and Microsoft Office applications. 
• Excellent organizational and analytical skills. 
• Strong verbal and written communication abilities. 
• Ability to handle confidential information with discretion. 
• Ability to meet fixed weekly payroll deadlines.

Preferred

• Associate degree in Human Resources, Accounting, Business Administration, or related field. 
• Experience with ADP Workforce Now. 
• Experience with benefits administration and invoice reconciliation. 
• Basic knowledge of payroll regulations and employee benefits programs.

Benefits

• Medical, Dental, and Vision Insurance 
• Company-Paid Life Insurance 
• Short-Term and Long-Term Disability Insurance 
• 401(k) with Company Match 
• Paid Time Off 
• Paid Holidays 
• Employee Assistance Program 
• Career Development Opportunities 

Physical Requirements

• Prolonged periods of sitting and computer use. 
• Ability to communicate effectively in person, by telephone, and electronically.

Equal Employment Opportunity

Patriot Disposal/Apple Valley Waste is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable law.