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Full-Time | On-Site | Ocala Florida
Position Overview
We are seeking an experienced, highly organized, and motivated person to coordinate residential reconstruction projects from initial planning through final completion.
The ideal candidate has a strong understanding of residential construction, restoration processes, building materials, and multiple construction trades. This position requires someone who can effectively coordinate subcontractors, vendors, materials, inspections, schedules, and project activities while maintaining high standards of workmanship, customer service, and accountability.
The Restoration Project Coordinator serves as a key link between homeowners, project management, subcontractors, vendors, and internal production teams. This individual must be comfortable working both in an office environment and in the field, managing multiple projects simultaneously, anticipating potential problems, and taking initiative to keep projects moving forward.
We are looking for a hands-on problem solver who understands construction, knows how to manage people, and takes ownership of projects from start to finish.
Key Responsibilities
Customer Communication & Service
- Maintain proactive and professional communication with homeowners throughout the reconstruction process.
- Assist homeowners with cabinetry, flooring, paint and other product selections.
- Provide schedule updates, communicate project milestones, and explain upcoming work.
- Respond promptly to customer questions and concerns.
- Demonstrate empathy, professionalism, and a sense of urgency when working with customers who have experienced property damage.
- Help ensure an exceptional customer experience from project initiation through completion.
Project Coordination & Management
- Coordinate multiple residential restoration and reconstruction projects under the supervision of the project manager.
- Develop, maintain, and communicate project schedules, timelines, and milestones.
- Coordinate subcontractors, tradespeople, vendors, deliveries, material selections, and jobsite activities.
- Monitor project progress to ensure work is completed on schedule, within budget, and according to established scopes of work.
- Identify potential scheduling conflicts, material delays, and construction issues before they become larger problems.
- Work closely with project managers and leadership to develop scopes of work, evaluate project requirements, and execute construction plans.
- Assist with subcontractor proposals, work orders, change orders, and project cost tracking.
- Coordinate permits and municipal inspections as required.
Vendor & Subcontractor Coordination
- Locate, establish relationships with, and coordinate qualified subcontractors and vendors.
- Obtain and evaluate subcontractor proposals and pricing.
- Coordinate subcontractor schedules, scopes of work, material requirements, and jobsite access.
- Communicate expectations and monitor subcontractor performance.
- Coordinate procurement, ordering, delivery, and availability of construction materials.
- Resolve vendor, scheduling, and material-related issues to prevent project delays.
- Maintain professional relationships with suppliers, vendors, subcontractors, and trade partners.
Administrative & Financial Responsibilities
- Maintain daily and weekly project status notes on multiple platforms.
- Review invoices, proposals, and change orders for accuracy.
- Assist with billing reviews and project cost documentation.
- Maintain accurate records using Microsoft 365, Xactanalysis, project management software, and other company operating platforms.
- Maintain organized electronic project files and documentation.
Construction Trade Knowledge
Applicants must have a good working understanding of residential construction and the ability to coordinate, evaluate, and coordinate the following trades:
- Cabinet layout, design, and installation.
- Flooring layout, selection, and installation.
- Finish carpentry.
- Casework and millwork installation.
- Drywall installation.
- Drywall finishing and texturing.
- Interior and exterior painting.
- Window and door installation.
- Baseboards, trim, and finish details.
- Tile installation.
- Engineered hardwood, glue-down flooring, laminate, and carpet.
- Minor electrical work.
- Minor plumbing work.
- Additional residential reconstruction and restoration-related trades as needed.
Qualifications & Experience
- Previous experience in residential construction, reconstruction, or property restoration.
- General understanding of residential construction methods, materials, sequencing, and building practices.
- Experience with vendor coordination, material procurement, and subcontractor management.
- Ability to read, understand, and coordinate scopes of work.
- Experience with job scheduling, inspections, quality control, and punch lists.
- Strong organizational, communication, and problem-solving skills.
- Comfortable using computers, smartphones, Microsoft 365, email, and project management software.
- Ability to maintain accurate project documentation.
- Ability to manage multiple projects and competing priorities.
- Valid driver's license and reliable transportation.
- Ability to work Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional Saturdays as project demands require.
- Must be able to work on-site and occasional travel to project locations throughout central Florida.
Preferred Qualifications
- Previous experience in water, fire, smoke, mold, or storm damage restoration.
- Previous experience as a project coordinator, assistant project manager, or production manager.
- Previous experience in cabinetry and flooring layout, and design.
- Familiarity with municipal building departments, permitting, and inspection processes.
- Experience assisting with residential reconstruction projects from demolition through final completion.
- Bilingual English/Spanish skills are a plus.
The Ideal Candidate
The successful candidate is someone who:
- Takes ownership and accountability for assigned projects.
- Is proactive, decisive, and capable of working independently.
- Can effectively manage people, schedules, materials, and competing priorities.
- Understands construction well enough to recognize problems and develop practical solutions.
- Is detail-oriented and expects high-quality work from subcontractors and vendors.
- Communicates professionally with homeowners, employees, vendors, and management.
- Can anticipate what needs to happen next rather than waiting for direction.
- Takes pride in completing projects correctly, efficiently, and on time.
- Understands that customer satisfaction is just as important as construction quality.
Why Join Our Team?
- Competitive compensation based on experience and qualifications.
- Opportunity for advancement and professional development.
- Health insurance benefits.
- Paid time off and vacation.
- Company vehicle or vehicle allowance, as applicable.
- Training and development opportunities.
- A team-oriented work environment.
- The opportunity to take ownership of projects and make a direct impact on company performance and customer satisfaction.
Our Mission
We understand that property damage can be one of the most stressful experiences a homeowner faces. Our responsibility is to restore not only their property but also their peace of mind.
We are looking for a dependable, experienced professional who takes pride in their work, values teamwork, and is committed to delivering exceptional results.
If you have the construction knowledge, organizational skills, and drive to keep restoration projects moving forward, we want to hear from you.
Equal Opportunity Employer.
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