What you will be doing:

The Accounts Payable Specialist plays an important role in the Ad-West’ account department. The Accountants Payable Specialist is responsible for the accurate and timely processing of all invoices, ensuring that client financial obligations are met efficiently. This role includes managing day-to-day accounting tasks related to invoice entry, expense reporting, and maintaining accurate financial records. The ideals candidate will possess a strong attention to detail, excellent organization skills, and a thorough understanding of accounting principles, specifically as they apply to accounts payable. This position will report to the Accounting Lead.

Responsibilities and Tasks:

· Process vendor invoices, ensuring proper coding

· Verify and reconcile invoice discrepancies, working closely with vendors and internal teams\

· Review and audit employee milage submissions and expense reports

· Maintain vendor files, including W-9s, contracts, and other relevant documents

· Ensure compliance with company policies, procedures, and accounting standards

· Generate system reports as requested

Soft Skills and Personal Attributes:

· Strong analytical and problem-solving abilities

· Attention to detail and commitment to accuracy

· Proactive and results-oriented, with a focus on continuous improvement

Qualifications:

· Highschool diploma or equivalent, associate’s degree in accounting, finance, or related business field preferred but not required

· 1-2 years of experience in accounts payable or similar role

· Strong understanding of accounts payable practices

· Experience working with ERP systems and Microsoft Office Suite, especially Excel

· Excellent attention to detail and ability to manage multiple priorities in a face-paced environment

· Strong problem-solving and communication skills

· Ability to work independently and as part of a team

Physical Requirements:

· Prolonged periods of sitting or standing (your choice) at a desk and working on a computer

· Ability to use standard office equipment, including a computer, keyboard, mouse, phone, scanner, printer, and postage machine

· Ability to occasionally life and move files or supplies weighing up to 20 pounds

· Visual acuity to read and interpret data on a computer screen and paper documents.

· Manual dexterity for data entry and handling paperwork.

Mental Requirements:

· Ability to maintain concentration and focus while processing high volumes of invoices and financial data.1-2 years of experience in accounts payable or similar role

· Strong analytical and critical-thinking skills to identify discrepancies and resolve issues accurately

· High attention to detail to ensure data accuracy and compliance with accounting standards.

· Ability to handle stress related to deadlines and high-priority tasks while managing time efficiently

· Effective verbal and written communication skills for collaborating with vendors and colleagues

Benefits

· Company Paid Holidays

Schedule:

· Full-Time at 40 hours a week

· Hybrid work option with 2 days in office and 3 days at home

Starting Pay: $24.00 - $25.00 per hour DOE

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