Specialist Accounts Payable

Role Overview

Position Title: Specialist, Accounts Payable

Department: Accounting

Reports To: Manager, Accounting

FLSA Status: Nonexempt

Location: Bentonville, AR

Position SummaryThe Specialist, Accounts Payable provides financial, administrative, and clerical support to ensure payments and expenses are processed accurately and efficiently across multiple business entities. This role reviews invoices and supporting documentation, maintains vendor and payment records, supports tax and compliance activities, and contributes to the reliable operation of accounts payable processes.

Key Responsibilities• Review invoices for accuracy, appropriate approval, and supporting documentation and enter information into the accounting system.• Prepare supporting schedules for 1099 reporting and complete related due diligence activities.• Coordinate sales and use tax reporting and support accurate and timely payments.• Support loan administration activities, including payment processing and renewals.• Maintain construction project payment records and verify compliance with applicable contracts and payment requirements.• Process travel-related invoices and expense reports.• Prepare checks and initiate wire transfers in accordance with established procedures and approval requirements.• Maintain vendor records, including W-9 documentation and other required payment information.• Assist with property tax assessments and payment processing.• Identify and recommend opportunities to improve accounts payable workflow efficiency and accuracy.

Skills Needed• Accounts payable operations and invoice processing• Payment processing, including checks and wire transfers• Basic bookkeeping and accounting principles• Generally Accepted Accounting Principles• 1099, W-9, and vendor documentation requirements• Sales and use tax and property tax payment support• Finance and accounting systems• Microsoft Excel and other Microsoft Office applications• Accuracy and attention to detail• Organization and deadline management• Vendor and internal stakeholder communication• Problem-solving and discrepancy resolution• Process improvement• Working knowledge of related accounting processes, including accounts receivable and financial reporting

Qualifications Required for Success• High school diploma or equivalent required; associate degree in Accounting, Finance, Business Administration, or a related field preferred. An equivalent combination of education and directly related experience may be considered.• At least 2 years of professional accounts payable, bookkeeping, or related accounting support experience.• Working knowledge of bookkeeping practices and basic accounting principles.• Experience using Microsoft Dynamics 365 Business Central, SharePoint, or comparable accounting and document-management systems.• Proficiency with Microsoft Office applications, including Excel, Word, Access, and Outlook.• Experience verifying vendor information and maintaining vendor records with a high degree of accuracy.• Comfortable handling sensitive banking and tax information while adhering to established internal controls and fraud-prevention procedures.• Ability to identify inconsistencies, investigate issues, and escalate potential risks appropriately.• Exceptional organizational and time-management skills, with the ability to adapt to changing priorities.• Demonstrated ability to perform accurate, high-volume data entry with strong attention to detail.• Proven ability to prioritize and manage multiple tasks in a fast-paced, deadline-driven environment.• Excellent verbal and written communication skills, with a professional, customer-focused approach.• Ability to accurately review financial documents and follow established approval and control procedures.• Ability to handle confidential financial and vendor information with discretion and sound judgment.

Preferred: Experience with W-9 collection and validation, vendor tax documentation, and processing international payments in compliance with company policies and applicable regulatory requirements.

Personal Attributes That Support Success• Demonstrates integrity, discretion, and accountability when handling financial information.• Works accurately and follows assignments through to completion.• Collaborates respectfully and effectively with colleagues, vendors, and internal business partners.• Approaches problems with curiosity, sound judgment, and a practical service orientation.• Responds constructively to changing priorities and process needs.• Identifies opportunities to improve accuracy, efficiency, and consistency.

Work Environment and Physical DemandsThe physical demands and work environment described here are representative of those required to successfully perform the essential functions of this position. Qualified individuals must be able to perform the essential functions of the position, with or without reasonable accommodation. Reasonable accommodations will be made, provided they do not pose an undue hardship to the company.Work is generally performed in a standard office or remote office environment. Duties typically require sitting for long periods; prolonged use of a computer, phone, and other standard office productivity equipment; participating in meetings, communicating by phone, video, and email; and occasional movement within the office or between meeting locations. Occasional lifting of boxes, files, or paperwork may be required. The role is not normally subject to extreme environmental conditions or unusual physical demands.

This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role. Duties and responsibilities may change based on business needs.