Grant Manager

Position Summary Cahaba Medical Care Foundation seeks a Grant Manager to own our grant portfolio end to end: opportunity intake and go/no-go decisions, application assembly and pre-submission quality review, and the post-award deliverables calendar across a multi-million-dollar portfolio of federal, state, municipal, and foundation awards. This is an orchestration role, not a writing role. Our Senior Grant Writer, executive leadership, and program leads build narratives; our finance team owns budgets and reconciliation. The Grant Manager ensures the right people, numbers, documents, and deadlines converge on every submission and every report, and holds the authority to determine that a package is not ready to file.

Essential Duties

• Own the portfolio-wide deliverables calendar: every report, filing, renewal, and continuation across all active awards, with named owners, lead times, and escalation paths

• Run a pre-submission quality review on every federal package, including cross-document consistency checks when multiple awards file in the same cycle

• Review external-facing, grant-touching artifacts (contracts, web content, public materials) for consistency with award terms and federal vocabulary

• Conduct standing cross-award consistency checks: personnel rosters, key-personnel FTE percentages, and time-and-effort attestations against approved budgets

• Maintain and verify institutional grant briefing documents against Notices of Award and source documents on a quarterly cycle

• Stand up and run reimbursement and reporting processes for state subawards: templates, assembly, documentation standards, signature chains

• Own FFR and closeout coordination portfolio-wide in partnership with Finance

• Build and maintain the access and credential map: EHB roles and submission privileges, SEFT, payment and application portals, SAM.gov currency

• Run pipeline intake and the go/no-go log so every funding opportunity receives a documented, dated decision

• Coordinate cross-functional grant teams (writing, finance, program, compliance, data) through Wrike from intake to closeout

Qualifications 

Required: 

1. Bachelor’s degree; 3+ years administering federal grants from application through closeout, HRSA strongly preferred; 
2. Working knowledge of 2 CFR 200; 
3. Hands-on experience with federal grant systems (HRSA EHB, PMS, SAM.gov, or equivalent); 
4. Demonstrated project management of complex, deadline-driven, multi-stakeholder work; 
5. Exacting attention to documentation, version control, and quality assurance. 

Preferred: 

1. Master’s degree (MPA, MPH, MBA, or related); GPC, PMP, or CRA credential; 
2. FQHC, community health, or academic medicine experience; 
3. State pass-through and subaward reporting experience.

Success in Year One Zero missed federal deadlines; every multi-award filing checked for cross-document consistency; all subaward reimbursement requests filed on time with clean documentation; every open opportunity carries a dated go/no-go decision.