P/T Admin

Key Responsibilities:

• Answer phones, respond to emails, and assist residents and homeowners with general questions and requests.
  
• Greet residents, guests, and vendors in a professional and courteous manner.
  
• Provide administrative support to the Property Manager and Board of Directors.
  
• Maintain community records, files, forms, correspondence, and other documents.
  
• Process and track maintenance requests and work orders.
  
• Coordinate with vendors, contractors, and service providers as needed.
  
• Assist with scheduling inspections, repairs, meetings, and community activities.
  
• Prepare and distribute notices, letters, newsletters, meeting materials, and other community communications.
  
• Assist with Board meeting preparation, including agendas, sign-in sheets, meeting packets, and minutes.
  
• Maintain accurate resident and owner information and update records as needed.
  
• Assist with processing incoming and outgoing mail, deliveries, invoices, and other office correspondence.
  
• Assist residents with community forms, applications, and requests.
  
• Maintain office supplies and assist with ordering supplies when necessary.
  
• Assist with maintaining compliance and architectural request files.
  
• Enter and maintain information in HOA management software and other office systems.
  
• Handle confidential community and resident information appropriately.
  
• Provide general administrative assistance to the Property Manager and other staff as needed.
  
• Perform other duties as assigned.