Administrative Assistant

Administrative Assistant

The Administrative Assistant will be responsible for handling document control in support of management

Duties and Responsibilities

• Answer emails and direct phone calls to the appropriate people

• Assist with weekly timecards

• Data entry

• Order office supplies/jobsite materials

• Basic IT requests

• Execute/sort incoming and outgoing mail and packages

• Invoice Coding and knowledge of cost codes

• Assist with Daily Reports

• Manage site badging for field employees

• General office administrative duties

• Additional tasks as needed

Requirements

• Microsoft Office Suite

• Ability to multi-task and work under pressure

• Organizational skills with the ability to prioritize tasks and responsibilities

• Communication skills

• Previous Administrative experience in an office setting

• Ability to operate common office equipment

• The ability to support multiple projects and travel between multiple job sites

• Work diplomatically with Project Manager, QA/QC, Division Office, Field, and Client
  
  All employees are subject to a pre-employment drug screen.

  Affirmative Action/EEO statement

  As an Affirmative Action, Equal Opportunity Employer, Apollo Mechanical Contractors “Apollo” ensures that no applicant for employment or employee of Apollo is denied equal opportunity because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability (mental or physical), genetic information, veteran status, or any other characteristic any characteristic of his or her relatives, friends, or associates.