Administrative Assistant - Training

ADMINISTRATIVE ASSISTANT- TRAINING

FLSA: NON- EXEMPT

Duties/Responsibilities:

• Support training staff in preparing training material and performing various tasks to ensure training sessions are organized and information is current.
• Serve as the first point of contact for internal and external inquiries, managing correspondence, phone calls, and calendars.
• Assist with scanning and filing tasks of the department.
• Prepare and maintain documents, reports and presentations as needed.
• Use and maintain training records and reports in the Learning Management System to ensure all staff compliance requirements are met in a timely manner.
• Assist with orientation activities, including but not limited to reviewing student and employee records to ensure accuracy.
• Undertake projects assigned by the training supervisor, which may involve collaboration with other Suncoast Community Health Centers administrative staff.
• Additional duties may and can be assigned as needed.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to use office equipment, including computers, copy machines, fax machines, telephones, calculators, and more.
• Must be able to effectively manage workflow and maintain high-quality standards in environments where staffing levels may be below ideal, demonstrating the ability to prioritize tasks and collaborate with the team under pressure.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Perform additional tasks as needed to support the centers.

Education and Experience:

• High School Diploma or equivalent required.
• At least two years related experience preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to travel to various center locations as required.