Fleet Clerk

Fleet Clerk

Position Overview

Mid-Valley Disposal is seeking a detail-oriented Fleet Clerk to provide administrative support to our fleet maintenance operations. This position helps keep maintenance records accurate, tracks outstanding orders, reviews purchasing documentation, and verifies parts charges on repair orders.

The ideal candidate is organized, reliable, and comfortable working with Excel and database systems. If you enjoy working with details, following through on outstanding items, and supporting a busy maintenance team, we encourage you to apply.

Key Responsibilities

Administrative Support & Recordkeeping

• Provide daily administrative support to the Senior Manager, Fleet, including data entry, document preparation, reporting, and follow-up.

• Enter, update, and review maintenance, purchasing, and inventory information in Dossier.

• Maintain organized electronic and paper files so records are accurate and easy to locate.

• Communicate outstanding items and issues requiring management attention.

Order Tracking & Documentation

• Track outstanding orders, follow up on delivery dates, and communicate delays or shortages to maintenance personnel.

• Review purchase orders, packing slips, and receiving records for accuracy and completeness.

• Work with maintenance and inventory personnel to resolve missing information and documentation discrepancies.

Repair Order Review & Reporting

• Review repair orders and parts transactions to verify parts are charged to the correct repair orders.

• Follow up with maintenance personnel to resolve missing or incorrect entries.

• Prepare and maintain Excel spreadsheets to track purchasing activity, inventory transactions, repair order charges, and other maintenance information.

• Coordinate with the Inventory Control Clerk to reconcile records and communicate pending documentation and system updates.

Qualifications

Required

• High school diploma or GED.

• Previous administrative, clerical, or related recordkeeping experience.

• Experience using Microsoft Excel, including formulas, sorting, filtering, and tracking spreadsheets.

• Experience entering, retrieving, and maintaining information in database systems.

• Strong attention to detail and accuracy when reviewing records and supporting documents.

• Ability to organize competing priorities, meet deadlines, and work independently.

• Clear verbal and written communication skills.

• Valid California Class C driver’s license and an acceptable driving record, with continued eligibility to operate company vehicles.

Preferred

• Experience using Dossier.

• Experience supporting fleet maintenance, transportation, automotive, or heavy equipment operations.

Apply Today

Bring your administrative skills, attention to detail, and commitment to follow-through to Mid-Valley Disposal. Apply today to join our fleet support team!