Office Administrator - Cambridge, OH

Office Administrator - Cambridge, OH

Job Summary

Performs complex administrative staff-related duties for a Business Leader or Business Unit; Enhances effectiveness of Staff and Business Unit by managing resources and deadlines to complete assigned projects/programs on time and within budget. Provides diverse and confidential administrative support and coordinates company projects/programs by gathering, interpreting, facilitating and displaying a high level of initiative and commitment towards completing the transfer of information within the organization.

Key Accountabilities

• Acts as primary contact/liaison for internal/external inquiries, issues and concerns regarding projects, policies, procedures, forms, customer accounts and confidential information.
• Screens and prioritize mail and telephone calls and follows through as needed.
• Facilitate/supports Business Unit administrative tasks and day to day operations.
• Plans, coordinates and facilitates a wide range of assigned activities for meetings, community functions and events as needed.
• Analyzes and organizes project information and requirements.
• Independently monitors project progress and results while maintaining established schedule and budget.
• Research, analyzes and summarizes business information.
• Prepares reports, spreadsheets and presentation packages.
• Prepare documentation summarizing business decisions as required.
• Coordinates calendar, meetings, conference calls and travel requirements for Business Leader/Business Unit.
• May monitor expenditures such as office/field supplies and equipment.
• May provide support to contract administrator by monitoring contract status, process contract change, and initiate bid processes.
• Responsible for record management which may contain confidential information.
• Composes routine and non-routine business correspondence.
• May evaluate administrative processes for improvement, make recommendations and provide guidance to other clerical/administrative staff regarding office policies/procedures as needed.
• Other credit and collection duties as assigned.
• May perform Public Safety assignments as necessary.

Minimum Education & Experience Requirements

• High School diploma or equivalent.
• Minimum of 3 years’ administrative experience with progressive complexity and skills
• Demonstrated highly developed oral and written communication skills to maintain relations with customers, employees, peers, and leaders.
• Ability to work in an autonomous environment.
• Strong organization skills. Must be able to coordinate deadlines and logistics to successfully lead projects through to completion using effective time and resource management skills within an agreed upon time frame.
• Experience/knowledge of policy interpretation and administration.
• Demonstrated proficiency in software applications such as word processing, presentation, spreadsheet, intranet/internet research and departmental database management.
• Knowledge of corporate applications such as Expense Time Reporting, Online Stock Ordering, Personnel
• Record and Report management.