Operations Assistant

Job DetailsLevel: EntryJob Location: Casa Grande, AZ 85122Position Type: Full TimeEducation Level: High School - GEDJob Category: OperationsOPERATIONS ASSISTANT JOB SUMMARY The Operations Assistant is responsible for a variety of general office duties and tasks. This position reports directly to the General Manager and Assistant General Manager.   JOB DUTIES AND ESSENTIAL FUNCTIONS The Operations Assistant performs a variety of skilled and semi-skilled clerical functions, which may include, but are not limited to the following: • Type letters, memoranda, reports, proposals, bids, and other documents. • Copy completed reports and schedules. • Various clerical tasks and duties requiring a combination of good working knowledge of and practical experience in general office procedures and practices. • File and maintain files and filing systems in good order. • Maintain photocopy and fax machines. • Maintain a task list and provide regular follow-up, as required on Water Service Information Requests. • Order and stock office supplies. • Distribute incoming and collect outgoing mail. • Monitor incoming and send outgoing faxes, and distribute accordingly. • Prepare safety meeting test, track, and file documents for safety meetings. • Answer telephones, take telephone and voicemail messages, and perform other tasks and duties as required. • Filing of daily logs and inspection reports. • Filing of daily plant records. QualificationsSKILLS, KNOWLEDGE AND PHYSICAL REQUIREMENTS Skills, knowledge and physical requirements include, but are not limited to the following: • Ability to accurately type a minimum of 45 words per minute using a personal computer. • Excellent personal computer skills and proficiency with Word, Excel and databases. • Working knowledge of fax machine, copier and other office equipment. • Knowledge of and ability to use Internet communications and e-mail. • Ability to communicate effectively, both orally and in writing. • Ability to follow oral and written instructions. • Must be able to write legibly, have good reading comprehension, and good grammatical and spelling skills. • Good alphabetical and numerical filing capability. • Ability to work independently with little or no supervision or assistance. • Ability to interact with supervisors, co-workers, and other employees in a cooperative and professional manner. • Must have professional demeanor and appearance, be dependable and punctual. • Ability to perform repetitive physical activities using feet, legs, hands, and arms, and which include use of keyboard, multiline telephone/switchboard, walk, sit, bend, stoop, climb stairs, lift up to 15 lbs., reach, grasp, push, and pull.   EDUCATION, TRAINING AND EXPERIENCE The following are required: • High school graduate or equivalent • Minimum two years of clerical and typing experience. • Valid Arizona driver's license and acceptable driving record.