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Cedarville University invites applicants for the position of Staffing Coordinator. This is a full-time, exempt, on-site staff position in University Human Resources within the Business Division. This position reports to the Associate Vice President of Human Resources and works 2,080 annual hours.
The Staffing Coordinator serves in an HR generalist support role, assisting with recruitment, onboarding, employment changes, employee lifecycle administration, and routine employee relations needs. This position works with employees, hiring departments, and HR colleagues to deliver consistent, timely, and mission-aligned service, maintain accurate employment information, and improve daily processes. The role applies established policies, prepares staffing reports, and refers employee relations matters, policy exceptions, and strategic staffing decisions to the Associate Vice President of Human Resources.
Internal Applicants: Current Cedarville University employees must apply through Dayforce using the internal application process.
Essential Functions
Coordinate recruitment and hiring under approved staffing plans, including documentation, scheduling, applicant communication, and progress tracking.
Coordinate onboarding with new employees and departments, including documentation, communication, and timely follow-up.
Process approved employment changes and administer assigned employee lifecycle processes, maintaining records and coordinating updates and follow-up with University offices.
Compile and validate staffing data, prepare routine reports, and flag trends, process delays, and service issues for HR leadership.
Answer routine staffing and employment questions, explain established policies, and refer specialized or complex matters to the appropriate HR resource.
Support routine employee relations intake, documentation, and follow-up under HR leadership; promptly refer sensitive or complex concerns to the business partner or AVP.
Apply University policies, hiring expectations, and employment procedures consistently; document required steps and escalate compliance concerns, including multistate employment issues, to HR leadership.
Work with HR colleagues, departments, and University offices to resolve service issues and provide timely, responsive staffing support to candidates and employees.
Recommend improvements to recruitment systems and hiring workflows; implement and document approved changes with relevant partners.
Safeguard confidential applicant and employee information, maintain organized records, and manage competing priorities.
Qualifications
Bachelor's degree preferred; Human Resources, Business Administration, Organizational Leadership, or a related field preferred.
Direct HR experience preferred, with demonstrated experience in HR generalist support, recruitment, employee lifecycle administration, or related organizational support.
Professional HR certification preferred.
Strong analytical, communication, and problem-solving skills; ability to prepare accurate reports and provide clear guidance on established procedures.
Ability to maintain privacy, exercise sound judgment, and manage multiple priorities.
Ability to work effectively with employees, hiring departments, and cross-functional partners and to recognize matters requiring escalation.
Core Competencies
Recruitment coordination and employee lifecycle administration
Consistent policy application, confidentiality, and sound judgment
Staffing data analysis, reporting, and attention to detail
Employee service, communication, and relationship management
Process improvement, systems thinking, and cross-functional collaboration
Work Environment
Work is performed primarily in a standard office environment with regular interaction with leaders, employees, and external partners. Occasional evening or weekend work may be required based on institutional needs. The role requires handling confidential information and includes extended computer use and occasional physical activity such as lifting and navigating stairs.
We Offer an Exceptional Employee Experience:
- A commitment to Scripture that informs everything we do –transforming lives through excellent education and equipping students to stand for the Word of God and the Testimony of Jesus Christ. We are a mission-led, Christian institution with numerous opportunities for your growth and contributions.
- An excellent and comprehensive employee benefits program for eligible employees and their families.
- Meaningful Christian community and fellowship among students, faculty, and staff.
- A beautiful, well-maintained campus with modern facilities in the serene, family-oriented town of Cedarville, Ohio.
- Free access to our first-class Athletic and Recreation Facilities.
- Free employee parking.
- Free access to Centennial Library campus resources.
- Campus Bookstore and Campus Dining Hall discounts.
- Opportunities to foster growth through chapel and other university-sponsored events.
- Opportunities to share the gospel worldwide through Global Outreach mission trips.
General inquires should be directed to Teresa Day , Director of Staffing. This position is subject to the University's verification of credentials and other information required by law and Cedarville University policies, including the successful completion of a criminal history investigation. Applications will be accepted until the position is filled. Cedarville University is an equal opportunity employer.
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