Accounting Clerk

Position:    Accounting Clerk

Reports to:    Financial Coordinator

Purpose:    Assist in recording accounting transactions and accomplishing inventory control objectives

Responsibilities and Duties:

• Aid the Financial Coordinator in his/her functions including, but not limited to, the following:

  • Accounts Payable

  • Accounts Receivable

  • General Ledger Entry

  • Balance Sheet Account Reconciliation

  • Bank Account Reconciliation

  • 1099s

  • Cash Audits

  • Cash Forecast

  • Contributions

  • Fundraising

  • Grant Reconciliation

  • Patient Credit Balances

  • Payroll

  • Collecting Data (e.g., Audit Requests, Encounters, Headcount, Other Statistics)

  • Creating Reports (e.g., Overtime, Provider Productivity, Encounters Trends)

• Support the Purchasing and Inventory Control Specialist in functions that include, but are not limited to, the following:

  • Pharmacy Inventory

  • Clinical Supplies Inventory

  • Fixed Asset Inventory

  • Receiving and Returning Goods

  • Ordering Miscellaneous Supplies (e.g., Office Supplies, Breakroom Supplies)

  • Collecting Data

  • Preparing Reports 

• Other auxiliary functions may include but not be limited to the following:

  • Support executives with miscellaneous assignments

  • Aid Billing team in researching payments, running reports, and compiling data

  • Assist Receptionist in greeting guests and answering calls

• Regular in-person attendance at the office

Qualifications:

Required:

• Associate’s degree in Accounting or other business-related field

• Indisputable reputation of integrity

• Sensitivity to various levels of confidentiality, and disciplined accordingly 

• Working knowledge of accounting terminology and practices

• Experience with accounting software

• Critical thinking to ask appropriate questions and recognize questionable transactions

• Mathematical acumen

• Time management skills to assure timely completion of tasks

• Functional with spreadsheet software

• Ability to understand and function within inventory software

• Familiarity with internet ordering processes; ability to function in an online environment

• Physical ability to safely stand, bend, and reach

• Personal daily transportation, valid driver’s license, safe driving record, and ability to drive between various locations

Preferred:

• Bachelor’s Degree in accounting or other business-related field

• Functional in Sage Intacct software 

• Familiarity with billing software such as Bill.com

• Experience with inventory control and purchasing activities

• Working knowledge of inventory management software