Community Life Assistant - South Franklin Circle

Community Life Assistant - SFC

Position Summary

The Community Life Assistant supports the Director of Community Life in the planning, coordination, and execution of resident programs, events, and community initiatives. This position plays a visible, resident-facing role in fostering an engaging, inclusive, and vibrant campus culture. 

This is a 16 - 20 hours per week position. The candidate must be willing to work 3 weekdays and 1 weekend day each week, 4+ hour shifts. Flexible on when the shift starts and ends as long as it's between the hours of 9:00AM and 6:00PM. 

Essential Responsibilities

Program & Event Management

• Supporting resident programs, cultural events, and social activities throughout the year.
• Coordinate event logistics including room reservations, setup/breakdown, hospitality, and day-of-event oversight.
• Coordinate weekly happy hour programming and musician scheduling.
• Assist in organizing signature events such as the annual Luau, Summer Ice Cream Social Series, Halloween Party, Veterans Day Program, and New Resident Coffee gatherings.
• Take event photographs and manage digital display updates and community monitor content.
• Track attendance and gather resident feedback to inform future programming.

Resident Engagement & Committees

• Assist with onboarding and engagement of new residents through welcome programs and campus introductions.
• Coordinate volunteer schedules and communications for resident support groups.

Transportation & Logistics

• Coordinate transportation for resident outings, cultural programs, and special events.
• Arrange buses and transportation logistics for funerals and Celebrations of Life.
• Collaborate with Facilities, Dining, IT, and other departments to ensure smooth event execution.

Administrative Support

• Maintain organized program files, contracts, and vendor records.
• Support preparation of printed materials and signage for events.

Qualifications

• Bachelor’s degree in Communications, Hospitality, Recreation, Event Management, or related field preferred.
• 2+ years of experience in event coordination, community programming, hospitality, or senior living.
• Strong organizational and time-management skills.
• Excellent interpersonal and customer service skills.
• Ability to manage multiple projects simultaneously.
• Experience working with older adults preferred.
• Proficiency in Microsoft Office and Outlook.
• Ability to work occasional evenings and weekends as needed.