Mass Litigation File Clerk- Charleston, WV

Flaherty Sensabaugh Bonasso PLLC is seeking a dependable, detail-oriented, and organized Mass Litigation File Clerk to join our Charleston office. This position is responsible for assisting with the organization, maintenance, retrieval, and management of physical and electronic files associated with the firm's mass litigation practice.

The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. This individual will also serve as a backup receptionist, providing professional front desk coverage and administrative support as needed.

Essential Duties and Responsibilities

Mass Litigation File Management

• Organize, maintain, and update physical and electronic client files in accordance with firm procedures.
• Assist with filing, scanning, indexing, labeling, and retrieving legal documents and client records.
• Ensure documents are accurately filed and readily accessible to attorneys and legal support staff.
• Assist with opening, closing, archiving, and preparing files for storage or destruction in accordance with established retention procedures.
• Maintain accurate file inventories and tracking systems.
• Assist with organizing large volumes of records and documentation associated with mass litigation matters.
• Retrieve, transport, and distribute files and documents as requested by attorneys and staff.
• Identify missing, incomplete, or incorrectly filed documents and work with appropriate personnel to resolve discrepancies.
• Maintain confidentiality and safeguard sensitive client and firm information.

Reception and Administrative Support

• Serve as backup receptionist during scheduled breaks, absences, and other coverage needs.
• Greet clients, visitors, and vendors in a professional and welcoming manner.
• Answer and direct incoming telephone calls promptly and courteously.
• Notify appropriate personnel of visitor arrivals and assist with conference room coordination as needed.
• Receive, sort, and distribute incoming mail, deliveries, and correspondence.
• Provide general administrative and clerical assistance to attorneys and support staff as assigned.
• Assist with copying, scanning, document preparation, and other office support tasks.

General Office Responsibilities

• Maintain organized and orderly file storage areas and shared workspaces.
• Coordinate with legal secretaries, paralegals, and attorneys to ensure timely completion of assigned tasks.
• Follow established firm procedures for document handling, confidentiality, and records management.
• Demonstrate flexibility in adjusting priorities to accommodate the needs of the firm.
• Perform other duties as assigned.

Qualifications and Requirements

• High school diploma or equivalent required.
• Previous clerical, administrative, records management, or office experience preferred.
• Experience in a law firm or professional services environment is a plus but not required.
• Strong organizational skills with exceptional attention to detail.
• Ability to work independently while also contributing to a team environment.
• Proficiency in Microsoft Office applications, including Outlook, Word, and basic computer functions.
• Ability to learn and utilize the firm's document management and file tracking systems.
• Strong verbal communication and interpersonal skills.
• Professional demeanor and customer service skills when interacting with clients, visitors, attorneys, and staff.
• Ability to handle confidential and sensitive information with discretion.
• Dependable attendance, punctuality, and willingness to assist with changing office needs.

Physical Requirements

• Ability to sit, stand, walk, bend, and reach throughout the workday.
• Ability to lift, carry, and move file boxes and office materials weighing up to 40 pounds, with or without reasonable accommodation.
• Ability to perform repetitive tasks involving filing, scanning, sorting, and handling documents.
• Ability to move between office floors and file storage areas as needed.

Flaherty Sensabaugh Bonasso PLLC serves local, national, and international clients in the areas of litigation and transactional law. Founded in 1991, Flaherty has offices in Charleston, Morgantown, and Wheeling, West Virginia. 

Job type: Full Time, benefits eligible

Hours are Monday-Friday; 8:30AM-5PM.

Flaherty Sensabaugh Bonasso PLLC is an equal opportunity employer.