RECEPTIONIST

Description

The Receptionist is the first point of contact for the company, delivering exceptional customer service and creating a positive, welcoming experience for callers and visitors. This role also supports our office operations and provides administrative assistance, ensuring smooth day-to-day functions. Additionally, the Receptionist plays a key role in planning and coordinating employee events and engagement initiatives that boost morale and strengthen team cohesion. The ideal candidate is professional, organized, personable, and skilled at communication and office technology, with a passion for fostering a positive workplace environment. 

Essential Duties and Responsibilities:

• Answer telephone promptly and with a courteous greeting
• Triage calls to assess urgency and the appropriate way to direct call
• Take and  relay messages for non-urgent calls via message slip or email
• Maintain knowledge of the company and employees so that calls are handled expeditiously
• Handle calls and information received with discretion
• Assist  callers by providing general information 
• Manage a  variety of administrative and office coordination responsibilities, including departmental support, data entry, and project assistance.
• Drive employee engagement by planning and executing programs and events that enhance morale, build organizational cohesion, and align with company values, ensuring all initiatives are delivered within budget.
• Other general office duties as required.

Requirements

  Education/Experience:

• High school diploma required; college degree desirable
• One to two years’ experience in an office environment required

Specific Qualifications:

• Excellent verbal and written English communication skills
• Exceptional interpersonal skills 
• Strong computer literacy
• Strong working knowledge of Word, Excel and Outlook 
• Highly detail oriented and organized
• Self-motivated and able to use initiative
• Ability to multi task, manage priorities and handle a variable workload

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand and walk; frequently required to use hands to handle or touch; and frequently required to talk and hear.[1]

[1] The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel assigned to this job. This position is at will, which means that either the employee or Gustavo Preston Company may terminate the employment relationship at any time, with or without notice and for any reason or no reason.