Administrator - Office

Job Summary

Reporting to the Pastor of Ascension Parish in Chesterfield, MO, the Executive Director of Operations (EDO) functions as the senior operational leader of the parish and school (and affiliated organizations) committed to the following values:

1. Fidelity to Catholic teaching and evangelizing our community
2. Mission-driven service
3. Pastoral understanding and sensitivity
4. Professionalism
5. Collaborative leadership
6. Personal integrity

The EDO ensures that Ascension Parish:

• advances the mission of the Catholic Church,
• remains financially sustainable,
• complies with Archdiocesan standards and civil law,
• develops and leads all staff,
• and effectively serves the faithful and broader community.

The EDO is a strategic faith-filled leader, leading the parish and school in the way of Jesus Christ.

Job Responsibilities

1. Catholic Identity & Mission

• Ensure all initiatives align with Catholic doctrine
• Promote evangelization and discipleship
• Integrate faith into leadership practices
• Collaborate with clergy on mission priorities
• Collaborate with the Lay Advisory Board

2. Strategic Leadership

• Develop long-term vision and operational plans
• Align all programs with Catholic teaching and Archdiocesan priorities
• Coordinate with New Evangelization Commission on strategic evangelization and growth initiatives
• Collaborate with pastors, bishops, boards, and donors
• Build measurable goals and accountability systems

3. Personnel & Culture

• Hire, train, evaluate, and mentor all non-clergy staff in the parish and school
• Foster a mission-centered Catholic workplace culture
• Manage performance reviews and professional development
• Resolve personnel and operational conflicts
• Ensure ethical leadership practices

4. Operational Oversight

• Direct daily organizational operations
• Supervise department heads and managers
• Ensure legal, HR, and financial compliance
• Oversee payroll administration
• Oversee policies, procedures, and risk management
• Coordinate across ministries and diocesan offices as directed by the pastor

5. Financial Management

• Prepare and manage annual budgets
• Permanent member of the Finance Committee
• Monitor revenue, expenses, and forecasting
• Oversee fundraising and stewardship initiatives
• Work with development staff and major donors
• Present financial reports to parish stakeholders

6. External Relations (as directed by the pastor)   

• Represent the organization publicly
• Build partnerships with other parishes, schools, nonprofits, and civic organizations
• Speak at events and donor gatherings
• Maintain positive community and media relationships

Job Requirements

Education

• Bachelor’s degree in at least one of the following:
• Business Administration
• Nonprofit Management
• Theology
• Public Administration
• Social Work
• Communications

• Master’s degree preferred (MBA, MPA, Theology, Nonprofit Leadership)

Experience

• 10–15 years leadership experience
• Budget oversight experience
• Staff supervision experience
• Strategic planning experience
• Preferred nonprofit or ministry management background
• Quickbooks and Servant Keeper
• Facilities Management