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Department
Global - Finance & Operations
About the Department
Job Summary
Responsibilities
Provide HR support and guidance across multiple international regions, including recruitment, onboarding, employee relations, and offboarding.
Ensure compliance with local employment laws and University HR policies.
Develop, update and implement HR policies internationally.
Collaborate with payroll and benefits providers to ensure accurate administration for international employees. Support local benefit program implementation and reporting as well as coordinating efforts by staff and service providers to resolve issues.
Draft templates and routine hiring documents and make updates as required to meet organizational and local compliance needs. Maintain appropriate HR data and records.
Provide guidance on employee and labor relations matters at international sites, including grievance handling investigations, performance improvement plans, and conflict resolution.
Assist in recruiting candidates and onboarding new hires, including background checks, visa applications/renewals, relocation, and work permit processes and partnering with University teams and local service providers as needed.
Work with Office of Legal Counsel to review new roles for compliance with existing legal structures and requirements.
Support performance evaluation processes and assist international teams with goal setting, feedback, and developmental planning.
Coordinate global training initiatives to promote skills development, cultural awareness, and compliance.
Serve as key resource for Global staff in all HR related matters ensuring HR services are provided in a timely and professional manner.
Gain and understand knowledge of University Human Resource policies and procedures as well as federal, state and local employment and labor laws, staying abreast of changes and implementing the changes into day-to-day workflow.
Support Workday Performance Management for the Global team to ensure compliance with the university’s policies and procedures.
Guides staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Develops templates and drafts routine offer letters. Maintains appropriate human resources data and records, solving a range of problems using best practices.
Counsels’ employees on benefits and compensation, Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a minimal level of guidance.
Has a deep understanding of unit’s employee/labor relations efforts, including handling of grievances, disciplinary warnings, and employee complaints.
Develops and administers the HR budget for the department, monitors for variances, and manages employment expenses within established guidelines.
Performs other related work as needed.
Minimum Qualifications
Education:
Bachelor’s degree in a related field, or an equivalent combination of education and relevant experience.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Master’s degree strongly preferred; MBA, Human Resources.
Experience:
Familiarity with higher education environment.
International HR experience. Experience working in India or with Indian organizations strongly preferred. Experience working in Hong Kong/China strongly preferred.
Experience working and/or supporting staff in a matrixed organization.
Experience navigating large and decentralized organizations.
Technical Skills or Knowledge:
Familiarity with Workday.
Strong proficiency with Microsoft Office.
Knowledge of international employment laws and HR best practices.
Preferred Competencies
Strong intercultural communication competence.
Excellent interpersonal and conflict resolution skills.
Ability to handle sensitive and confidential situations and information with absolute discretion.
Strong organizational and project management abilities.
Strong customer service skills and ability to interact with and serve a diverse population with tact, courtesy, clarity, and diplomacy.
Ability to work independently and as a part of a team; identify opportunities for improvement and recommend effective changes.
Ability to maintain objectivity and focus responses around validated information and local requirements.
Ability to prioritize workload to address areas of concerns and meet strict deadlines while managing responsiveness across the portfolio.
Strong interpersonal skills, with the ability to remain calm, professional, and productive while managing complex issues, competing priorities, and tight deadlines.
Conversational fluency in Mandarin a plus.
Application Documents
Resume/CV (required)
Cover Letter, expressing interest in this position (required)
3-5 professional references
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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