Maintenance Clerk

Company Description

Founded over 45 years ago, QSL is a key supply chain player in port terminal operations, stevedoring, marine services, logistics and transportation throughout North America. With a network of over 66 marine terminals in Canada and the United States, our multi-modal capabilities allow us to play a key role in any supply chain. We specialize in the development of innovative and customized dockside, road and rail handling solutions.

Job Description

Located where Lake Michigan meets the Calumet River, QSL America - NASCO is seeking a highly organized and detail-oriented Maintenance Clerk to support our maintenance and operations teams in Chicago. This role is ideal for someone who enjoys coordinating work orders, inventory, purchasing, vendor communication, and maintenance planning while working closely with technicians and operational leadership.

This position plays a critical role in helping ensure maintenance activities remain organized, efficient, and aligned with operational and safety objectives.

Key Responsibilities:

• Create and manage maintenance work orders within Maximo
• Monitor preventive maintenance schedules and support maintenance planning activities
• Coordinate with vendors regarding parts, service requests, quotes, and delivery timelines
• Assist with inventory tracking, replenishment, and organization
• Support purchasing coordination, invoice follow-up, and PO approvals
• Review Daily Inspection Sheets to assist with maintenance backlog planning
• Maintain accurate maintenance records, reports, and documentation
• Support audits, inspections, and compliance-related administrative activities
• Work closely with maintenance technicians and leadership to support daily operations

What You Need to Succeed:

• Previous administrative or maintenance support experience preferred
• Experience with Maximo or other CMMS systems preferred
• Strong organizational and multitasking skills
• Proficiency with Microsoft Office applications including Excel and Outlook
• Strong communication and follow-up skills
• Ability to work in a fast-paced industrial or operational environment
• Attention to detail and strong data entry accuracy
• Experience with inventory, purchasing, or vendor coordination is a plus

What We Offer:

• Competitive compensation based on experience 
• Stable full-time opportunity
• Professional development and training opportunities
• Collaborative team environment
• Safety-focused workplace culture
• Opportunity to support large-scale industrial and logistics operations

Work Schedule:

• Full-time position
• Monday through Friday with occasional flexibility based on operational needs

Qualifications

Additional Information

QSL and all entities under the QSL name including Sycamore Specialized Carriers are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local laws. We are committed to fostering a diverse and inclusive workplace that reflects the communities we serve and encourages various perspectives and backgrounds.