Administrative Assistant

Location: Clarksville, TN
Pay Range: $17.00 – $20.00/hr
Schedule: Full-time
Position Type: Full-Time
Department: Operations
Reports To: Administrative Team Lead
Employer: Millan Enterprises

Position Overview

The Administrative Assistant at Millan Enterprises plays a vital role in ensuring smooth daily operations across multiple divisions. As the front line of communication, this position provides exceptional customer service and administrative support to internal teams, tenants, vendors, and guests.

The ideal candidate is professional, organized, detail-oriented, and able to multitask effectively in a fast-paced, team-driven environment. This individual must exercise good judgment, maintain confidentiality, and represent the company with professionalism at all times.

Key Responsibilities

Welcome and direct tenants, clients, vendors, and visitors
Manage incoming calls through a multi-line phone system and route inquiries appropriately
Process rent payments, submit work orders, and assist with tenant inquiries
Support leasing teams and managers with document preparation and file organization
Coordinate room scheduling, vehicle rentals, parking permits, and supply inventory
Assist the Executive Team with calendar management, communications, and special projects
Prepare and distribute company-wide communications
Run reports, maintain records, and support daily administrative functions
Sort and distribute mail and packages
Maintain cleanliness and presentation of lobby and common areas
Work between multiple locations, including The Press and the main office
Create basic graphics or flyers using Canva as needed

Qualifications

Education & Experience

High school diploma or GED required
1+ year experience in administrative, office support, property management, or leasing preferred
Experience with scheduling or CRM systems preferred
Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
Proficiency in Microsoft Office (Word, Excel, Outlook)
Experience with Canva or basic graphic design tools preferred
Bilingual in English and Spanish preferred

Skills & Abilities

Strong customer service and interpersonal skills
Ability to multitask and prioritize in a high-call-volume environment
Strong attention to detail and organizational skills
Effective verbal and written communication
Ability to maintain confidentiality and professional discretion
Problem-solving mindset and ability to de-escalate situations
Self-starter with the ability to work independently and as part of a team
Professional demeanor and appearance

Compensation & Benefits

Pay Range: $17.00 – $20.00/hr (based on qualifications)

Work Environment

Position may require reaching, standing, walking, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary work involving sitting most of the time, with occasional standing or walking.

Equal Employment Opportunity

Millan Enterprises is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to age, gender, sexual orientation, race, ethnicity, national origin, physical or mental disability, political orientation, or any other status protected under applicable laws.

Employment Classification

This is a full-time, at-will position. Employment may be terminated by either the employee or Millan Enterprises at any time, with or without cause or notice.

How to Apply

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Qualified candidates will be contacted for the next steps in the hiring process

Learn more about this Employer on their Career Site