Records Information Specialist I

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JOB RESPONSIBILITIES 

• Reviews multiple data fields including name, address, date and other critical information for completeness and accuracy
• Responsible for data entry of reconciled and reviewed critical information listed above and other vital statistics
• Reconciles discrepancies between multiple record sources
• Utilizes superior attention to detail to identify variances in location records including ownership, dates and transfers
• May physically retrieve records from various locations (vaults, shelves, file cabinets, attics, basements, etc.) to perform daily tasks
• Assists with quality assurance and some analysis of Excel spreadsheets
• Assists with property verification walks with location maintenance representative
• Performs quality reviews of completed reconciliation work
• Maintains reconciling accuracy of 75% or greater for location
• Completes annual company training requirements
• Manages workload and provides summary reports to management when necessary
• Adapts to changing work requirements and environment as needed
• This is not intended to be an all-inclusive list of the essential functions or duties related to this job

MINIMUM Requirements

Education

• High school diploma or equivalent

Certification/License

• Valid state driver’s license in good standing

Experience

• Six (6) months applicable reconciling work experience in area requiring strong attention to detail
• Lean experience a plus

Knowledge, Skills and Abilities

• Strong problem solving abilities
• Proficiency in Microsoft Word, Excel and Outlook
• Highly detail-oriented with a careful eye for quality control and presentation of work
• Self-motivated and driven to produce results within tight deadlines and with maximum quality within allowed time constraints
• Strong verbal communication skills; ability to articulate project status as needed

Work CONDITIONS

Work Environment

• Work indoors during all seasons and weather conditions
• Comply with Corporate dress code policy

Work Postures

• Sitting continuously for many hours per day, up to 6 hours per day
• Climbing stairs to access buildings frequently

Physical Demands

• Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
• Ability to ascend/descend step-ladders to retrieve files from ground floor and top shelves of vaults, often in tight spaces
• Ability to move bankers boxes of files up to 50lbs
• Keen vision required to read historical documents/images (paper & electronic) and obtain key pieces of information, transcribing them accurately into electronic spreadsheet

Work Hours

• Working beyond “standard” hours and overtime as the need arises
• Travel not required