Sheepgate Intake Coordinator

Reports to: Program Director

Department: Regional

Location: Colfax, IA
Hours: Full-time, Salaried (40 hrs/week)

Position Summary

Program Staff serve on the front lines of ministry - overseeing dailystudent life, modeling Christ-centered living, and helping guide studentsthrough growth and transformation.

The Intake Coordinator leads all aspects of the admissions process,serving as the primary point of contact for prospective students and theirfamilies. This role ensures a clear, organized, and compassionate intakeexperience while helping identify candidates who are ready to engage in theprogram.

Key Responsibilities

Intake Coordination

Serve as the primary contact for individuals inquiring about the program
Clearly communicate program expectations, requirements, and next steps
Follow up with applicants and conduct interviews to assess readiness
Coordinate intake with families, medical providers, and legal contacts as needed
Facilitate orientation for all incoming students
Maintain accurate and up-to-date records (paper and digital) throughout the intake process
Communicate intake details to staff and transition records to active student files
Build and maintain relationships with referral partners (jails, prisons, shelters, and social service agencies)

Student Ministry

Provide direct support, mentorship, and accountability to students
Oversee daily schedules, activities, and responsibilities of the student body
Carry out individualized action plans under the direction of the Program Director
Perform roll calls and ensure student participation in assigned activities
Transport students to appointments as needed
Lead student work crews on and off campus
Serve as a consistent and positive example of spiritual growth

Administrative Responsibilities

Maintain organized and compliant student records in line with accreditation standards
Assist with phone coverage and communication as needed
Support ongoing process improvement for efficiency and effectiveness
Participate in weekly staff meetings
Respond to student needs including med calls, communication, and daily support
Complete additional administrative tasks as assigned

Culture & Leadership

Uphold and model the mission, values, and culture of the ministry
Lead by example in spiritual life, relationships, stewardship, and time management
Help create an environment that promotes growth, accountability, and transformation

Financial & Facility Support

Track and record student finances according to policy
Assist with maintaining campus facilities, ensuring safety and appearance standards are met

Requirements

Qualifications

Education: High school diploma or equivalent required

Experience & Skills:

Strong communication and interpersonal skills
Organized and detail-oriented
Ability to manage multiple responsibilities in a structured environment
Proficient in Microsoft Office and general computer systems
Self-motivated, dependable, and adaptable
Team-oriented with a positive, teachable attitude

Core Competencies:

Integrity and professionalism
Compassion balanced with accountability
Strong problem-solving and decision-making skills
Ability to work under pressure and within structured schedules

Cultural Fit:

Must support and actively live out the mission and values of the ministry
Ability to build relationships and foster personal and spiritual growth in others

Other Requirements:

Flexible schedule including evenings and weekends
Willingness to assist in areas outside primary responsibilities
Must pass background screening per accreditation standards

Working Conditions

Work may include a combination of office, residential, outdoor, andvehicle-based responsibilities. Evening and weekend shifts are required.

Physical Requirements

Ability to perform physical tasks including standing, walking, driving,lifting (occasionally 50+ lbs), and general movement required for dailyoperations.

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