Project Administrator

JOB TITLE: PROJECT ADMINISTRATOR (CO)
DEPARTMENT: T1C / FEDERAL CONSTRUCTION
MANAGER: ADMINISTRATIVE OPERATIONS MANAGER
LOCATION: COLORADO SPRINGS, CO
FLSA STATUS: FULL-TIME, NON-EXEMPT
PAY RANGE: $23.00 TO $26.00/HOUR (DOE)
DATE: NOVEMBER 2026

General Description
Tribal One is seeking a detail-oriented and proactive Project Administrator to support our federal
construction projects. This role provides administrative, contract, and project support throughout
all phases of construction, from pre-construction through project closeout. The ideal candidate will
possess strong organizational skills, excellent communication abilities, and a commitment to
maintaining accurate records, supporting compliance requirements, and ensuring efficient project
operations.
Success in this role requires more than technical knowledge. The ideal candidate is adaptable,
self-motivated, and able to effectively manage multiple priorities in a fast-paced environment.
Strong attention to detail, problem-solving skills, and the ability to build positive working
relationships with clients, subcontractors, government representatives, and internal teams are
essential. The successful candidate will be a collaborative team player who takes initiative,
communicates clearly, and consistently follows through on commitments.

Key Responsibilities
Administrative & Office Operations
• Manage day-to-day office operations, including office supplies, equipment, facilities support, and
resource coordination.
• Provide administrative support to project teams and serve as a point of contact for internal staff,
vendors, subcontractors, and clients.
• Provide support to employees for payroll inquiries, expense reports, reimbursements, and
company vehicle administration.
Financial & Project Administration
• Maintain accurate records and tracking logs for invoices, purchase orders, subcontracts, change
orders, progress billings, and other project documentation.
• Reconcile project-related financial data and ensure timely processing and submission of vendor
and subcontractor invoices.
• Assist with budget tracking, contract modifications, change orders, and project billing activities.
Subcontractor & Vendor Management
• Coordinate subcontractor and vendor onboarding, including collection and maintenance of
required documentation.
• Prepare, track, and maintain purchase orders, contracts, subcontract agreements, and related
project records.
• Monitor and follow up on documentation requirements to ensure timely completion and
compliance.
Compliance & Risk Management
• Monitor and maintain subcontractor compliance records, including insurance certificates, bonds,
lien waivers, certified payroll submissions, and other contractual requirements.
• Ensure compliance with company policies, contract requirements, and regulatory obligations.
• Identify and proactively address project risks related to insurance, bonding, contract compliance,
and subcontractor documentation.

Qualifications
• 2–3 years of experience in construction administration, contract administration,
or a related role.
• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience supporting federal government contracts or construction projects preferred.
• Strong organizational, analytical, and documentation skills.
• Strong attention to detail and accuracy in recordkeeping, compliance tracking, and
document management.
• Excellent verbal and written communication skills, with the ability to interact professionally
with employees, subcontractors, vendors, clients, and government representatives.
• Ability to work independently, prioritize competing demands, and manage multiple tasks in
a fast-paced environment.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Must maintain a valid driver's license.
• Must pass a federal background check and comply with drug-free workplace policies.
• Notary certification is a plus.

Physical Requirements
• Prolonged periods sitting at a desk and working on a computer.
• Frequent use of hands, fingers, and arms for typing and document handling.
• Ability to occasionally lift up to 25 pounds.
• Ability to walk, stand, stoop, kneel, crouch, climb stairs, and maintain balance on varying
surfaces as necessary.
• Ability to hear and communicate effectively in person and by telephone.
• Visual ability sufficient to perform computer and document review tasks, including close,
distance, color, peripheral, depth perception, and focus adjustment.
This list of duties/responsibilities is illustrative only of the tasks performed by this
position and is not all inclusive. Signature below signifies understanding of the above
job duties and responsibilities.