Funding Coordinator

Job Details: Job Location: Kinnikinnick - Coos Bay, OR, Salary Range: $25.65 - $30.78Hourly,  SUMMARY OF MAJOR FUNCTIONSUnder the direct supervision of the Elders and Family Services Director, the Funding Coordinator provides administrative support, budget monitoring, oversight and funding administration for the programs and services offered by the Elders and Family Services Department (EFS).  Essential Duties and Responsibilities Determines funding eligibility and benefit amounts for Tribal Members and assists Tribal Members in maximizing program benefits to better serve the membership. Communicates directly with Tribal Members and vendors over payment and funding requirements associated with all Elder and Family Services benefit programs. Assists with application completion and submission of paperwork. Reviews, identifies, and communicates to the Director areas in policy that need to be updated or revised. Electronically receives and processes all applications for funding and ensures adherence to all applicable policies and procedures. Tracks and logs requests by program staff and Tribal Members. Monitors and tracks the annual operating budget for the Elders and Family Services Department programs. Meets with Director to discuss budget status and quarterly targets. Prepares updated program and budget reports for Tribal Council. Works closely with the Finance Department to process all check requests, reimbursement requests, and purchase orders for all EFS programs in a timely manner. Maintains complete and accurate files, receipts, documents, and records in Salesforce database. Audits and updates the MyTribe site as needed; ensures all contact information, program information, and applications are up to date. Disseminates program information regarding elder and family program services and activities to Tribal Members. Responds to questions regarding programs, payments, and funding balances.   Assists with other EFS events as needed. Other duties as assigned. The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all the work requirements that may be inherent in the job.PHYSICAL REQUIREMENTSRequires the ability to communicate verbally and perform repetitive movements of the wrists, hands, and fingers. Frequently requires walking, standing, sitting for extended periods, and raising or lowering objects. Occasionally requires stooping, kneeling, crouching, crawling, and lifting up to 25 pounds.  Work is generally performed in an office setting and occasionally outdoors. Weekend work may be required. Will often be required to travel by automobile, commercial or private carrier. Local travel is frequently required, statewide and national travel is occasionally required. The individual must be able to perform the essential duties and responsibilities of the position safely, efficiently, and accurately. Work duties or processes may be modified, when appropriate and feasible, to support successful performance without creating a significant safety risk.  REQUIRED KNOWLEDGE, SKILLS, AND ABILITIESThe individual must be able to perform the essential duties and responsibilities of the position safely, efficiently, and accurately. Work duties or processes may be modified, when appropriate and feasible, to support successful performance without creating a significant safety risk. Excellent verbal and written communication skills with strengths in team building, and cooperative problem solving. Ability to consistently convey a pleasant and helpful attitude by using excellent interpersonal and communication skills to control sometimes stressful and emotional situations. Ability to foster an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the Coquille Indian Tribe. Ability to organize, set priorities and exercise sound independent judgment within areas of responsibility. Knowledge of customer service principles and practices to meet and interact professionally with the public. Working knowledge of accounting principles. Ability to proofread documents and working knowledge of technical report writing. Working knowledge of enterprise CRM platforms (such as Salesforce, HubSpot, Microsoft Dynamics 365, or Oracle CX). Ability to make decisions independently in accordance with established policy and procedures. Ability to exercise excellent organization, time management, analytical and problem-solving skills. Must demonstrate exceptional attention to detail and the ability to manage multiple assignments simultaneously, often under strict deadlines. Accuracy is essential. Must work independently, demonstrate initiative, and take ownership of projects and assignments to achieve positive results. Demonstrated computer proficiency, including the ability to use word processing, spreadsheet, and database software to prepare correspondence, documents, and reports. Ability to perform basic mathematical calculations accurately. Ability to work cooperatively with other departments to accomplish assigned tasks; ability to develop good working relationships with other departments in the organization. Ability to negotiate and monitor contracts for services in accordance with The Tribe’s Fiscal Ordinance. Knowledge of the concepts and requirements of managing and maintaining confidential information and communications. Qualifications: REQUIRED QUALIFICATIONS High School diploma or GED required. Five years of administrative assistant or similar experience required. Records management experience is required, including a minimum of one year of experience using Salesforce or a similar enterprise CRM platform (such as HubSpot, Microsoft Dynamics 365, or Oracle CX) to manage customer/client data and reporting. Knowledge of customer service principles and practices to meet and interact professionally with the public is required. Understanding of accounting systems and controls, accurate data entry skills, and knowledge of documentation and budgeting required. Extensive knowledge of Microsoft Office products required. Technical report writing skills are desired. Current and valid Oregon driver’s license in good standing is required with no insurability restrictions as determined by the Tribe’s insurance carrier. PREFERRED QUALIFICATIONS  Experience in tribal government accounting or grant management is preferred Familiarity with grant management and Federal regulations pertaining to grant administration is preferred.