Administrative Assistant/ Accounts Payable

General Administrator – Construction (Accounts Payable)

What You'll Do

• Manage the full accounts payable cycle: receive, code, and enter vendor and subcontractor invoices by job and cost code
  
• Match invoices to purchase orders, subcontracts, and delivery tickets; get field and PM approvals before payment
  
• Prepare weekly check runs and payment batches for approval
  
• Track and collect lien waivers (conditional and unconditional) with each payment
  
• Keep vendor files current, including W-9s, certificates of insurance, and subcontract agreements
  
• Reconcile vendor statements and resolve discrepancies
  
• Support job cost reporting and month-end close
  
• Handle general office administration: phones, correspondence, filing, office supplies, and scheduling
  
• Assist with project documentation, permits, and coordination between the office and the field
  
• Help with 1099 prep at year-end
  

Requirements

What We're Looking For

• 3+ years of administrative or accounts payable experience in construction or a related trade
  
• Working knowledge of Jonas Construction Software (strongly preferred)
  
• QuickBooks experience is a plus
  
• Understanding of job costing, lien waivers, retainage, and subcontractor compliance
  
• Strong attention to detail and the ability to manage deadlines across multiple jobs
  
• Proficient in Microsoft Office, especially Excel and Outlook
  
• Clear communicator who can work with vendors, subs, project managers, and field crews
  
• Self-starter who can own the office without constant direction
  

Relevant construction office experience outweighs formal education. If you've kept a construction office organized and the payables clean, we want to hear from you.

Benefits