HIM SPECIALIST II

POSITION PURPOSE: 

Manage health information data to ensure the quality, accuracy, accessibility, and security of it. To provide accurate information in the EHR system for insurance reimbursement purposes, for databases and registries for both paper and electronic systems. Ensure that clinical staff and physicians have information needed in order to provide continuous health care.


POSITION REQUIREMENTS / QUALIFICATIONS:

Education/Experience:    
High School Diploma or GED equivalent with a minimum of (1) one-year college degree or (2) two-years’ experience in Health Information Management, Inpatient or Outpatient setting.
    
Licensure / Certification:    
Maintain current CPR certification from the American Heart Association.
    
Skills / Ability:    
Knowledge and experience with Electronic Health Record systems, terminal digit filing and medical terminology. Ability to work independently. Type 30 WPM.


POSITION RESPONSIBILITIES (THIS IS A NON-EXEMPT POSITION)

Required to work 40 hours per week to fulfill responsibilities.

Retrieves all information from patients’ records as requested by mail, fax or walk-in immediately and accurately, as needed.

Handles faxes of PHI in a responsible manner with respect to confidentiality and policies and procedures.

Compile data to prepare monthly HIM Reports.

Participate in active training of the EHR System to assist and/or train HIM staff in the management of HIM processes/ workflow and the EHR system, as needed.

Demonstrates skills as a Team Leader by exhibiting a positive supportive and dynamic attitude.

Purges and prepares Medical Records for archiving (and relocate to storage).

Retrieves Medical Records from archive (storage area), as needed.

Maintain database system in EHR for labs, quality measures by compiling data and auditing manually entering results into EHR as needed for HIM reports.

Sorts Medical Record paperwork and ancillary reports daily, as needed.

Scans medical record contents and loose paperwork into the HER, as needed.

Prepares documents to be scanned by adding identifiers, checking for completeness, and removing hardware, as needed.

Verifies patient information such as name and account number before scanning documents.

Imports images into EHR or print documents for scanning, as needed.

Retrieves information from patient record, as needed.

Tasks documents to doctors for viewing and signatures.

Deletes scanned images in the EHR when authorized.

Checks scanned images for legibility and clarity.

Discards protected health information into the proper receptacles(s).

Answers telephones by the third ring using appropriate telephone etiquette and handles request with courtesy, accuracy and respect for patient confidentiality.

Participates in Continuous Performance Improvement Activities.

Adheres to Organizational and Department Policies and Procedures.

Maintains patient confidentiality by being compliant to Confidentiality Policies & Procedures, HIPAA Regulations, and state regulations.

Attends appropriate orientation and employee education programs and other trainings which are deemed necessary.

Relates and interacts with staff, peers, and customers with respect and courtesy.

Demonstrates a positive, supportive and dynamic attitude.

Ensures scanning machines receive appropriate preventative maintenance.

Reports equipment malfunction to supervisor in timely manner.

Reports to work on time and ready to work with minimal absenteeism.

Follow up on record requests in a timely manner and tracks turnaround time.

Completes requests for records from patients, HMO’s, and other agencies.

Compile data to generate monthly HIM Reports

Performs Quantitative/Qualitative Review/ Auditing of Patient Documentation Daily

Performs other duties as assigned.