Department Assistant, Real Estate

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Job Posting Title:

Location:

Additional Posting Details:

Monday - Friday

8:00 am - 5:00 pm

Job Description:

Duties/Responsibilities

• Oversee general office operations

• Coordinate appointments and meetings

• Delegate assignments to staff as appropriate, to ensure maximum productivity

• Manage requisition of supplies and equipment and maintain proper stock levels

• Assist in producing reports and/or compose office correspondence

• Assist with travel arrangements and expense reports for staff, as applicable

• Assist Director in preparation of meeting presentations

• Assist in managing real estate properties by monitoring rental income payments, real estate expenses and processing annual Ad Valorem property tax statements for payment

• Assist in preparation of monthly and quarterly Rocker b Ranch reports

• Assume responsibility of Oil and Gas Assistant in his/her absence

• Manage and maintain integrity of all real estate files, analysis reports and Access database records

• Manage and maintain integrity of QuickBooks database and produce monthly and ad hoc reports

• Manage and maintain tracking system for items placed in off-site storage location

• Manage requests for information in absence of Director and Real Estate Coordinator

• Responsible for processing Oil and Gas surface related invoices and payments for the Rocker b Ranch utilizing QuickBook application

Required Skills/Abilities

• High School Diploma or equivalent required

• 1-3 years real estate experience

• Proficient in Microsoft Office, TEAMS, and QuickBooks

• Must have strong attention to detail