About this job:

Q-Sourcing TanzaniaLimited is a manpower management solutions firm operating in the East AfricanRegion in the countries of Tanzania, Uganda, Kenya, Rwanda, and South Sudan.

On behalf of our Tanzania based client, we arelooking for a competent and experienced Fleet Administration Coordinator.

POSITION IN THE COMPANY

Position Label : FleetAdministration Coordinator.

Function : People &Culture

SupervisorPosition : Fleet Manager,

POSITION PURPOSE

To provide effective administrative and data management supportfor Fleet Operations by ensuring accurate maintenance of vehicle service andrepair records, timely processing of fleet-related reports and documentation,coordination of driver and visitor transport arrangements, and efficientmanagement of fleet administration activities to support business operationsand compliance requirements.

KEY DUTIES AND RESPONSIBILITIES

Main Areas of Responsibility:

Ensure that allvehicle service and repair data are accurately recorded and maintained inFleetio as per the LPO for each vehicle, and maintain proper physical documentfiles.
Prepare anddistribute quarterly vehicle maintenance cost reports to all Branch Managers.
Prepare andcompile the monthly Excel report showing the list of outsourced Q Sourcedrivers and their overtime before the 10^th of each month forsubmission to the Payroll team. Also ensure verified through-vehicle tracksystem overtime reports for TCC drivers are compiled before the 10^th of every month for signing and forwarding to the Payroll section.
Ensure timelyarrangement of drivers for visiting personnel, including airport transfers,hotel transportation, office visits, and other required movements within thecity.
Order officestationery and coordinate other office requirements each month.
Collect monthlyfuel reports from all TCC branches before the 5th of each month, compile them,and prepare the Fleet Dashboard report. Share it with the Sales team before the8th of each month for consolidation with the sales volume dashboard.
Confirm andobtain approval for monthly transport usage with users and HODs, and follow upwith vendors to ensure timely submission of estimates and invoices.
Monitor vehiclewash services and confirm completion as required.
Ensure all branchdeliveries are completed accurately and on time, and that all records areproperly entered into the relevant systems and filed immediately upon receipt.
Perform any otherduties assigned by the Line Manager

Requirements

MANDATORYREQUIREMENTS

KNOWLEDGE, SKILLS, EXPERIENCE REQUIRED

Education

University Degree,or Advanced diploma

Computer Skills:

good knowledge ofMicrosoft office and outlook

Work Experience:

1 year of related fieldexperince

ADDED ADVANTAGE

LanguageSkills:

Fluentin English and Kiswahili

Howto apply:

All candidates who meet the criteria outlined as above areencouraged to send their CVs/Resumes to: recruitmenttanzania@qsourcing.com or link below not later than 22^nd Sept 2026.

https://jobs.qsourcing.com/jobs/Careers/735362000021052001/QSTL-FLEET-ADMINISTRATION-COORDINATOR?source=CareerSite

This position is open to Locals only.

For any further clarifications call +255 748 570 327

Note:

Only shortlisted applicants will be contacted.

Q-SOURCINGSERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TODISQUALIFICATION

Learn more about this Employer on their Career Site

QSTL– FLEET ADMINISTRATION COORDINATOR

Requirements