QSTL – PROCUREMENT AND BIDDING OFFICER

About this job:

Q-Sourcing TanzaniaLimited is a manpower management solutions firm operating in the East AfricanRegion in the countries of Tanzania, Uganda, Kenya, Rwanda, and South Sudan.

On behalf of our Tanzania based client, we arelooking for a competent and experienced Procurementand Bidding Officer.

JOB PURPOSE.

To identify businessopportunities, coordinate tender and quotation submissions, manage procurementprocesses, oversee supplier relationships, coordinate logistics, and maintaininventory control to support business growth and successful project delivery.

POSITION IN THE COMPANY

PositionTitle: Procurementand Bidding Officer

ReportsTo: ManagerFinance and Administration/ Chief Executive Officer (CEO)

Grade: MG2

KEY DUTIES AND RESPONSIBILITIES

A. TenderMonitoring and Business Opportunity Identification

• Monitor government procurement portals, tender boards, newspapers, donor-funded projects, and private sector opportunities.
  
• Maintain an updated pipeline of tender opportunities.
  
• Analyze tender requirements and assess company eligibility.
  
• Coordinate bid-go/no-go assessments with management.
  
• Develop and maintain a tender tracking system.
  

B. Bidand Proposal Management

• Coordinate preparation and submission of quotations, proposals, expressions of interest, and tender bids.
  
• Prepare administrative, commercial, and compliance sections of submissions.
  
• Coordinate with Manager ICT and Manager Energy to obtain technical inputs.
  
• Compile statutory documents, certifications, licenses, and references required for submissions.
  
• Ensure bids are compliant with tender requirements and submission instructions.
  
• Manage bid submission schedules and deadlines.
  
• Maintain bid records, archives, and lessons learned databases. 
  

C. ProcurementManagement

• Plan and execute procurement activities in accordance with company policies and project requirements.
  
• Obtain quotations from vendors and suppliers.
  
• Conduct supplier evaluations and comparisons.
  
• Negotiate pricing, delivery schedules, payment terms, and warranties.
  
• Prepare purchase requisitions, purchase orders, and procurement documentation.
  
• Coordinate procurement for both ICT and Energy projects.
  
• Ensure timely acquisition of materials, equipment, and services.
  

D. Supplierand Vendor Management

• Develop and maintain a qualified supplier database.
  
• Build and maintain strategic relationships with manufacturers, distributors, contractors, and service providers.
  
• Evaluate supplier performance regularly.
  
• Monitor vendor compliance with contractual obligations.
  
• Identify alternative suppliers to reduce procurement risks.
  
• Support strategic partnerships with technology and equipment vendors.
  

E.Logistics and Supply Chain Coordination

• Coordinate transportation and delivery of equipment to project sites.
  
• Monitor shipment schedules and delivery timelines.
  
• Track ordered goods from purchase through final delivery.
  
• Coordinate customs clearance and importation processes when necessary.
  
• Ensure project teams receive equipment and materials on time.
  
• Maintain logistics records and documentation
  

F. Inventoryand Asset Management

• Establish and maintain inventory management systems.
  
• Monitor stock levels and recommend replenishment actions.
  
• Maintain records of inventory movement and utilization.
  
• Conduct periodic stock counts and reconciliations.
  
• Manage safeguarding and accountability of company inventory.
  
• Coordinate issuance and return of project materials and equipment.
  
• Assist with fixed asset tracking and control.
  

G. ContractAdministration Support

• Assist in preparing contract documentation following award of projects.
  
• Support contract implementation by ensuring procurement obligations are fulfilled.
  
• Maintain procurement and supplier contract records.
  

H.Reporting

• Prepare weekly and monthly reports on:
  
• Tender opportunities.
  
• Bids submitted.
  
• Procurement activities.
  
• Supplier performance.
  
• Inventory status.
  
• Logistics activities.
  
• Track bid success rates and procurement performance metrics.
  

KeyPerformance Indicators (KPIs)

BusinessDevelopment & Bidding

• Number of opportunities identified.
  
• Number of bids submitted.
  
• Bid compliance rate.
  
• Bid success rate.
  
• Value of contracts awarded.
  
• Average bid turnaround time.
  

Procurement

• Procurement cycle time.
  
• Cost savings achieved through negotiations.
  
• Procurement compliance rate.
  
• Supplier performance levels.
  

Logistics

• On-time delivery rate.
  
• Delivery cost efficiency.
  
• Number of logistics disruptions.
  

InventoryManagement

• Inventory accuracy rate.
  
• Stock-out frequency.
  
• Inventory turnover rate.
  
• Value of obsolete inventory.
  

AuthorityLevels

Authorizedto:

• Solicit quotations and negotiate with suppliers.
  
• Recommend supplier selection decisions.
  
• Coordinate bid submissions on behalf of the company.
  
• Manage inventory records and logistics processes.
  
• Recommend procurement strategies and supplier improvements.
  

Requirements

MANDATORYREQUIREMENTS

Qualifications:

Education

• Bachelor's Degree in Procurement and Supply Chain Management, Business Administration, Commerce, Engineering, ICT, Logistics, or related field.
  

ProfessionalQualifications

Preference to one whohas completed or is in final stages of completion of any of the following:

• CPSP (Tanzania)
  
• CILT
  
• CIPS
  

Equivalentprocurement or supply chain certification

Experience

• Minimum five (5) years' experience in procurement, tender management, logistics, supply chain, or business development.
  
• Experience preparing public sector tenders in Tanzania is highly desirable.
  
• Experience in ICT, engineering, energy, construction, or technology integration industries is preferred.
  

Competencies

TechnicalCompetencies

• Tender and proposal preparation.
  
• Public procurement procedures.
  
• Strategic sourcing.
  
• Contract administration.
  
• Vendor management.
  
• Inventory control.
  
• Logistics coordination.
  
• Commercial analysis.
  

BehavioralCompetencies

• Strong attention to detail.
  
• Planning and coordination.
  
• Negotiation skills.
  
• Results orientation.
  
• Integrity and accountability.
  
• Communication and relationship management.
  
• Ability to work under tight deadlines.
  

ADDED ADVANTAGE

LanguageSkills:

• Experience preparing public sector tenders in Tanzania is highly desirable.
  

How to apply:

All candidates whomeet the criteria outlined as above are encouraged to send their CVs/Resumesto: recruitmenttanzania@qsourcing.com or link below not later than 21^st September  2026.

 https://jobs.qsourcing.com/jobs/Careers/735362000020972001/QSTL-PROCUREMENT-AND-BIDDING-OFFICER?source=CareerSite

This position is opento Locals only.

For any furtherclarifications call 0748 519 013.

Note:

Only shortlistedapplicants will be contacted.

Q-SOURCINGSERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TODISQUALIFICATION.