Role Summary

The RNC HVAC Project Coordinator sets up new construction installation files and keeps them moving so the field is ready for rough-in and trim. This role works the builder portals, the job file in ServiceTitan, the schedule, and the permits so nothing stalls a crew at the jobsite.

This role reports to the RNC HVAC Project Coordinator Supervisor and works closely with field supervisors, the builder, and accounting.

This role is responsible for fixing:

Jobs that reach the field without a complete file, layout, or permit in place
Builder portal updates that fall behind and leave schedules out of date
Permits that expire or inspections that are missed and hold up production
Job records in ServiceTitan that are incomplete or attached incorrectly

Core Responsibilities

1. File Setup and Job Readiness

Initiate the new construction installation file for each job and prepare it for rough-in and trim.
Confirm the layout is available for the job before it reaches the field.
Attach the job file accurately and completely in ServiceTitan.
Add scheduled jobs for the assigned location to the RNC schedule.

2. Builder Portals and Communication

Work the builder portals and keep jobs updated in each portal.
Assist with field calls from the builder.
Handle builder issues directly where possible and escalate anything outside the role to the supervisor.

3. Permits and Inspections

Pull building permits from the applicable municipalities.
Request renewals for any expired permits before they hold up a job.
Schedule inspections as needed.
Check inspection results and notify the supervisor of the outcome.

4. Daily Records and Accounting

Review ServiceTitan job reports daily.
Review batched and tasked jobs daily and route to accounting.
Maintain escrow accounts and credit card logs.

Qualifications

High school diploma or equivalent required. Any combination of education, training, and experience that demonstrates the ability to perform the duties of the position may be considered.
One year of administrative experience.
Previous experience pulling permits and scheduling inspections and jobs preferred.
Previous experience in the new construction industry preferred.
Computer literate with working knowledge of Microsoft Office (Word, Excel, PowerPoint) and ServiceTitan or a similar system; working knowledge of standard office equipment.
Outstanding communication and customer service skills.
Ability to speak Spanish preferred but not required.
Eligible to legally work in the United States; must be at least 18 years of age.
Must successfully complete a background check and drug screen.
Ability to thrive in a team environment.

We are accepting applications by replying to this job posting. Please submit a resume or detailed description of the job history to be considered for the position.

We are an Equal Opportunity Employer and a Drug-Free Workplace

Military Friendly Employer

For more information, please visit our Company Page.

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RNC Project Coordinator