Field Contract Administrator

Position: Full Time, Salaried, (Exempt role with annual bonus incentive)

Schedule: Days - With possible on call for troubleshooting

Location: Spruance Manufacturing Plant Site

5401 Jefferson Davis Highway, Richmond, Virginia 23234

www.ARCLIN.com

Job Overview and Summary:

Field Contract Administrator - Align contractors, field conditions and contract requirements for safe, quality execution.

The role

The Field Contract Administrator manages the day-to-day interface between contractors and the assigned plant areas. The role serves as the primary liaison among contractors, Operations, Maintenance, Site Services, Procurement and other stakeholders from package preparation through post-job evaluation. The administrator helps ensure contracted work is clearly scoped, safely prepared, properly documented and executed in accordance with contract requirements, Arclin standards, regulatory expectations, cost commitments and the approved schedule.

What you will own

CONTRACTOR INTERFACE & WORK PREPARATION

Understand the approved scope of work, contract requirements, site conditions and responsibilities of each party before field execution begins.
Ensure contractor engagement and execution comply with the Arclin Site Contracting Strategy and applicable procurement, safety and work-management requirements.
Participate in contract package preparation, including scope clarification, field requirements, contractor deliverables, schedule expectations and supporting documentation.
Conduct or coordinate pre-job meetings with contractors and affected plant personnel to align scope, hazards, permits, equipment preparation, access, interfaces and communication expectations.
Prepare or coordinate required contractor passes, site-access requirements and work permits.
Confirm that contractor resources, tools, equipment, documentation and qualifications are ready before work begins.

FIELD OVERSIGHT & ACCEPTANCE

Inspect contractor equipment and verify that required documentation, certifications and site expectations are satisfied before use.
Monitor contractor safety, quality, cost, schedule and field performance throughout the work.
Audit contractor Job Safety Analyses for completeness, task alignment and compliance with site expectations.
Coordinate with Operations, Maintenance and Site Services to resolve field constraints, work-interface issues and changing conditions.
Verify receipt of services and determine whether work has been completed in accordance with the approved scope, quality requirements and acceptance criteria.
Accept completed services or work within assigned authority and escalate technical, quality, safety or commercial exceptions to the appropriate owner.

COMMERCIAL DOCUMENTATION & CHANGE CONTROL

Review, sign and maintain timesheets, material tickets, receipt-of-service documentation and other records required to support payment and contract administration.
Maintain clear daily reports of contractor activities, staffing, progress, delays, field conditions, safety observations, completed work and outstanding issues.
Monitor and document changes to scope, quantities, conditions, labor, materials, schedule or execution requirements that may affect the contract.
Ensure changes are communicated and authorized through the appropriate contract, procurement or change-control process before commitment whenever practicable.
Provide accurate field records and supporting information to help the Contract Administrator resolve claims, disputes, back charges, credits and other commercial issues.
Protect documentation quality so contractor invoices, service receipts and contract closeout can be reconciled efficiently.

SAFETY, COMPLIANCE & CONTRACTOR PERFORMANCE

Ensure contracted work complies with applicable regulatory requirements and Arclin safety, environmental, security and operating expectations.
Audit contractor safety programs, field practices and performance and communicate deficiencies to contractor supervision and Arclin leadership.
Intervene, stop or escalate work when conditions, behaviors, permits, controls or contractor performance do not meet requirements.
Confirm contractors understand and follow applicable site procedures, emergency requirements, reporting expectations and work-area controls.
Provide contractor-performance feedback during and after the job, including safety, quality, responsiveness, cost, schedule and documentation performance.
Provide input to post-job evaluations and capture lessons that should improve future scopes, contractor selection, work preparation or field execution.

What you bring

QUALIFICATIONS

High school diploma or equivalent required.
Five to seven years of manufacturing, construction, maintenance, contractor coordination or related experience required.
Process Safety Management, high-hazard process experience preferred.
Experience administering field contracts, coordinating contractors or overseeing contracted maintenance and construction work preferred.
Trade, construction-management, maintenance, procurement or contract-administration training preferred.

KNOWLEDGE, SKILLS & ABILITIES

Ability to understand scopes of work, contract requirements, field conditions, contractor deliverables and acceptance criteria.
Working knowledge of contractor safety management, Job Safety Analyses, Task Risk Analyses, work permits and industrial field-execution practices.
Ability to monitor safety, quality, cost and schedule and distinguish between technical execution issues and commercial contract changes.
Ability to maintain accurate daily reports, timesheets, material tickets, receipt-of-service documentation and change records.
Working knowledge of procurement, contracting, invoicing, claims support and contractor-performance evaluation processes.
Ability to work constructively with contractors, Operations, Maintenance, Site Services, Procurement, Safety and other stakeholders while maintaining appropriate commercial boundaries.
Proficiency with Microsoft 365 applications and applicable contract, procurement, document-control or maintenance systems.
Strong verbal and written communication, planning, organization, negotiation, conflict-resolution and decision-making skills.

How you will work

INSPIRING TRUST

Follow through on commitments, maintain accurate records, act consistently and earn credibility with contractors and internal partners.

BUSINESS JUDGMENT

Understand operational, commercial and customer impacts and use sound judgment to protect safety, value, schedule and contract integrity.

ACTIVE LISTENING & COLLABORATION

Seek clear understanding, welcome technical and field input and coordinate purposeful engagement across contractors and Arclin teams.

RESILIENT ACCOUNTABILITY

Remain objective under pressure, address difficult issues directly, communicate transparently and take responsibility for field-administration decisions.

Success in this role

Contractors begin work with clear scope, aligned expectations, appropriate access, acceptable equipment and complete pre-job requirements.
Contracted work is monitored for safety, quality, cost and schedule and field issues are resolved or escalated promptly.
Timesheets, material tickets, daily reports, receipt-of-service records and contract changes are complete and support accurate payment and closeout.
Contractor safety and performance deficiencies are identified, documented and corrected.
Post-job feedback and lessons improve future scopes, contractor performance and field execution.

VITAL BEYOND MEASURE | This role protects people, plant performance and contract value by connecting field execution with disciplined contractor administration.

With ~4,000 team members across more than 30 global manufacturing facilities, we operate with the scale to make a global impact and the agility to solve complex challenges at the molecular level. Rooted in scientific discovery and innovation, Arclin’s materials redefine performance across industries—from Firepoint®’s patented intumescent technology that helps stall flames and save lives to the iconic Kevlar® and Nomex® brands trusted to protect those who serve, strengthen aerospace and industrial systems, and perform where reliability and safety are top of mind.

As we expand our mission-critical materials portfolio and shape the next era of performance technologies, we’re looking for people who want to grow, lead, and solve the challenges others can’t. Together, we’ll advance the innovations that keep the world moving. Because at Arclin, our people are truly Vital Beyond Measure.

Arclin is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class. If you need a reasonable accommodation to search or apply for a position, please contact our Talent Acquisition team for additional information.

Learn more about Nomex, Kevlar and Kevlar EXO by clicking on these links. www.Arclin.Com

Arclin offers a comprehensive pay and benefits package and is proud to offer a comprehensive, integrated total rewards package, which includes competitive pay and benefits.

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