Executive Assistant to CEO

As Executive Assistant to the CEO, you will provide trusted, high-level support that helps the CEO focus on UMB’s most important priorities. You will manage a complex calendar, coordinate executive-level meetings, prepare confidential materials, and ensure commitments and decisions receive timely follow-through. Success in this role calls for sound judgment, discretion, proactive communication, and the ability to anticipate needs in a fast-moving environment.

What you’ll do

·    Manage the CEO’s complex calendar, balancing strategic priorities, deadlines, preparation time, and competing requests; resolve scheduling conflicts and elevate time-sensitive issues.

·    Plan and coordinate meetings with the executives, customers, and other stakeholders, including agendas, materials, communications, and logistics.

·    Prepare, proofread, organize, and distribute confidential correspondence

·    Track decisions, action items, and commitments; provide the CEO with clear status updates and reminders.

·    Coordinate domestic and international travel arrangements, itineraries, schedule changes, and expense documentation in accordance with UMB processes.

·    Serve as a trusted point of contact for the CEO’s office, responding to inquiries and communicating with associates, senior leaders, and external contacts with professionalism and discretion.

·    Anticipate upcoming needs and proactively identify scheduling conflicts, missing information, dependencies, and opportunities to improve executive-office workflows.

·    Support special projects and executive events requiring coordination across teams. Occasional travel to accompany the CEO may be required; expected frequency is to be confirmed.

What you’ll bring

·    Five or more years of progressively responsible administrative or executive support experience, including support for senior executives, or an equivalent combination of education, skills, and experience.

·    Experience managing complex calendars, coordinating high-stakes meetings, and handling confidential information with discretion.

·    Strong written and verbal communication skills, including the ability to prepare and edit executive-level correspondence and materials.

·    Ability to prioritize competing demands, meet time-sensitive deadlines, and maintain accurate follow-through across multiple commitments.

·    Proficiency with Microsoft applications and emerging technologies, and the ability to learn relevant business systems.

How you’ll work

This is a hybrid role based out of UMB's Denver, CO office. The UMB office location and specific onsite schedule will be discussed.

Compensation Range:

The posted compensation range on this listing represents UMB’s good faith and reasonable estimate based on its budget and what it expects to be the starting pay for this role, but the actual compensation may vary by geographic location, experience level, and other job-related factors. Please see the description of benefits included with this job posting for additional information.

UMB offers competitive and varied benefits to eligible associates, such as Paid Time Off; a 401(k) matching program; annual incentive pay; paid holidays; a comprehensive company sponsored benefit plan including medical, dental, vision, and other insurance coverage; health savings, flexible spending, and dependent care accounts; adoption assistance; an employee assistance program; fitness reimbursement; tuition reimbursement; an associate wellbeing program; an associate emergency fund; and various associate banking benefits. Benefit offerings and eligibility requirements vary.

Are you ready to be part of something more?
You're more than a means to an end—a way to help us meet the bottom line. UMB isn't comprised of workers, but of people who care about their work, one another, and their community. Expect more than the status quo. At UMB, you can expect more heart. You'll be valued for exactly who you are and encouraged to support causes you care about. Expect more trust. We want you to do the right thing, no matter what. And, expect more opportunities. UMBers are known for having multiple careers here and having their voices heard.

UMB and its affiliates are committed to inclusion and diversity and provide employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including gender, pregnancy, sexual orientation, and gender identity), national origin, age, disability, military service, veteran status, genetic information, or any other status protected by applicable federal, state, or local law. If you need accommodation for any part of the employment process because of a disability, please send an e-mail to talentacquisition@umb.com to let us know the nature of your request.

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