Elementary School Secretary

Join Buckeye Union School District (El Dorado Hills): We are seeking a friendly, detail-oriented, and organized Elementary School Secretary to support our William Brooks and Buckeye Elementary Schools. This position is essential in ensuring the daily operations of our office run smoothly and efficiently, providing excellent service to students, families, staff, and the public. If you are passionate about supporting education and thrive in a dynamic environment, we encourage you to apply for this rewarding role.

This position is split between two schools: William Brooks Elementary in El Dorado Hills and Buckeye Elementary in Shingle Springs: Work Schedule is - Buckeye School, 7:30 a.m. - 11:15 a.m. and William Brooks School, 12:15 p.m. - 4:00 p.m.

Role Overview: School Secretary Administrative Support in Elementary Education

The Elementary School Secretary serves as the first point of contact for visitors, students, and team members. This position provides comprehensive administrative support, manages communications, maintains school records, and assists with a wide range of tasks to create a welcoming and organized school office environment.

Primary Responsibilities in School Office Administration

• Greet and assist students, staff, families, and visitors in a welcoming, professional manner

• Answer phones, direct calls, and respond to general inquiries

• Maintain accurate school records, including attendance and student files

• Coordinate communications between the school, families, and district office

• Assist with enrollment and registration processes

• Support event planning, scheduling, and coordination of school activities

• Prepare and distribute school communications, newsletters, and notices

• Order and manage office and classroom supplies, track inventory

• Provide general clerical support such as data entry, copying, scanning, and filing

• Assist with first aid and health office needs, following school protocols

• Uphold confidentiality of sensitive student and staff information

• Collaborate with teachers, administrators, and other school team members as needed

Qualifications & Requirements for Elementary School Secretary

• High School diploma or equivalent required; additional administrative training is a plus

• Previous office, clerical, or administrative experience, preferably in a school or educational setting

• Strong organizational and multitasking abilities

• Exceptional communication and interpersonal skills

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic office technology

• Ability to handle confidential matters with discretion and professionalism

• Friendly, patient, and resourceful demeanor

Why Join Buckeye Union School District?

As an Elementary School Secretary, you play a vital role in creating a positive, inclusive, and efficient school environment. We offer a supportive community, opportunities for professional development, and a strong commitment to equity and diversity. Your dedication will support students’ educational experiences and contribute to the success of our school.

How to Apply for the School Secretary Position

If you are customer-focused, organized, and eager to support our vibrant school office, please submit your resume and a brief cover letter highlighting your relevant experience and interest in the role. We look forward to learning how your skills can enhance our school community.

Buckeye Union School District is an equal opportunity employer. We celebrate diversity and are committed to creating a welcoming and inclusive environment for all team members.