Purchasing Agent

POSITION SUMMARY:

This position assists the hotel with the purchasing and receiving of incoming items into the hotel. Assists hotel with accounting procedures such as inventory, general cashier verification and invoicing. Assists hotel with the transportation of guests using the hotel vans.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

The position requires the ability to perform the following essential job functions, with or without reasonable accommodation:

• Responsible for receipt and delivery of items at the hotel.
• Responsible for assisting the F&B manager with all issuing and ordering of food and beverages.
• Signs invoice with proper signature and codes invoices.
• Responsible for delivery of non‐F&B parcel shipping for entire hotel.
• Logs liquor invoices into perpetual log.
• Oversee activity on hotel loading dock.
• Attends all food & beverage outlet department meetings.
• Audit package storeroom daily to identify packages that guests should have picked up.
• Contact guest service to ensure message given to guests notify them of package.
• Receives Saturday packages/courier deliveries.
• Logs all packages received within one hour of receipt.
• Delivers all packages to sales, catering, accounting and executive offices.
• Checks requisitions for proper authorization on all liquor orders.
• Assists in the inspection of the refrigeration units and brings to attention any deviation from the set temperatures as well as any deterioration of the quality of the alcohol.
• Responsible for the cleaning of all storerooms and coolers/walk in.
• Verify that no requisitions are left open (all requisitions should be completed and closed out).
• Greet customers immediately with a friendly and sincere welcome. Remain calm and attentive, especially during heavy hotel activity and emergencies.
• Prepare luggage services for specialty groups including payroll gratuities.
• Conduct inventory/ for all liquor and gift shop areas following accounting procedures.
• Ensure VIP amenities are requisitioned and completed as needed.
• Operate word processing and reporting programs on computer.
• Perform any general cleaning tasks using standard hotel cleaning products to adhere to health standards.
• Performs any other duties assigned by management.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

REQUIRED SKILLS / ABILITIES:

• Considerable skill in complex mathematical calculations without error.
• Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts.
• Ability to move throughout all food and beverage areas and hospitality suites and continuously perform essential job functions.
• Ability to read, listen and communicate effectively in English, both verbally and in writing.
• Ability to access and accurately input information using a moderately complex computer system.
• Ability to operate hand truck, lift‐jack and dolly.
• Basic mathematical skills and considerable skills in the use of a calculator to prepare moderately complex mathematical calculations without error.
• Ability to listen effectively and to speak English clearly to communicate with customers and team members and prepare written complex reports.
• Must have coordinating skills as pertains to determining time, place and sequence of operations or action.
• Ability to analyze information and make effective judgments.
• Licenses or Certificate-Ability to obtain any government-required licenses or certificates. For Example: Washington Health Card; Oregon Liquor Service Permit, Alcohol Service Certification, Food Handlers Permit, etc.
• Ability to operate hand truck, lift-jack and dolly.
• Proof of authorization/eligibility to work in the United States.

EDUCATION / EXPERIENCE:

• High School Diploma or equivalent.
• Preferred experience in restaurant, bar, banquet, stewarding, kitchen, sales, catering and supervision.

PHYSICAL REQUIREMENTS:

• While performing the duties of this job, the team member is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear.
• This position is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 50 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.
• All team members must maintain a neat, clean and well‐groomed appearance (specific standards available).
• OSHA laws require the use of Personal Protective Equipment (PPE) when performing work duties that have the potential of risk to your health or safety.