Executive Assistant/Community Support

Department: Administrative

Shift: Day Shift Mon-Fri on site in Englewood, Colorado

Reports to: President                   

Job Overview:

As an Executive Assistant to the CEO and President, you will provide confidential administrative support and coordinate executive communications, meetings, travel, events, sponsorships, and community giving. You will manage recurring reports and company publications, organize information for the Executives, and ensure assigned responsibilities are completed accurately and on time.

The ideal Executive Assistant will demonstrate sound judgment, discretion, initiative, and attention to detail. This position works closely with company leadership, managers, buyers, Accounting, social media, and community partners while representing American Furniture Warehouse professionally. Responsibilities also include authorized personal administrative support for the CEO.

Job Responsibilities & Duties:

Typical duties include but are not limited to:

Executive level support  

•  Provide timely administrative support to the CEO and President, including preparing documents, organizing information, screening emails and calls for items requiring attention and coordinating follow-up.

• Run, print, and organize daily reports.

• Assemble, edit, and post company newsletters, memos and meeting notes.

• Coordinate meetings, including communicating with attendees,

• Complete and submit corporate card expense documentation 

• Coordinate requested corporate purchases and arrangements, including flowers, food, and recognition items.

• Organize the CEO’s events and appearances, prepare supporting materials, and communicate relevant details to social media and other designated contacts.

• Coordinate company tours, including preparing packets, communicating with tour participants and internal contacts, arranging refreshments, and confirming logistical needs.

• Identify and prepare relevant articles for the CEO’s review.

• Arrange the CEO’s personal appointments, domestic business travel, including flights, rental cars, hotels, itineraries, and supporting documentation.

• Provide authorized personal administrative support to the CEO.

• Coordinate buyer travel and administer the Southwest Business program.

• Maintain current recurring schedules, key contacts, travel procedures, approval processes, and reference materials to support continuity of executive operations.

• Perform all other duties assigned by the CEO or other authorized company leadership.

• Protect confidential business and personal information, maintain organized records, and handle account access and handoff information only through authorized procedures.

Community support

• Review sponsorship requests and event opportunities, prepare information for the CEO’s consideration, and obtain required approvals before proceeding.

• Negotiate and coordinate approved events and sponsorships, initiate payment requests, and communicate with the appropriate managers and external contacts.

• Coordinate event giveaways with social media and arrange attendance at sponsored tables.

• Review donation emails and requests weekly, obtain required approvals, submit approved requests to Accounting, and track payment and communication follow-up.

• Present larger donation requests to the CEO for review and approval.

• Draft press releases and distribute approved materials to appropriate news outlets.

• Create the Global Newsletter and distribute it on the first of each month.

• Organize employee volunteer opportunities, community activities, and corporate contests, including coordinating approved gift-card prizes.

• Work with the sign shop to coordinate plaques and assist with award nominations.

Supervision:

This position does not supervise any employees. 

Compensation Package: 

Pay rate: Salary ranges from $60,000-$85,000 per year

Job Requirements:

• Excellent verbal and written communication skills, including editing and proofreading.

• Strong organizational skills and attention to detail.

• Sound judgment and the ability to handle highly confidential business and personal information.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to manage competing priorities and respond to changing business needs.

• Strong interpersonal skills and the ability to communicate professionally with executives, employees, vendors, media representatives, and community partners.

• Ability to work independently, anticipate needs, and follow through on assignments.

• Experience coordinating meetings, travel, events, and administrative processes.

• Proficiency with Microsoft Office, email, calendars, online meeting platforms, and document management systems.

• Experience with TIGER, DocuWare, Webex, and Marq preferred.

• Ability to prepare accurate reports, correspondence, newsletters, and other company communications.

• Strong critical thinking and problem-solving skills.

• Ability to function well in a fast-paced and at times stressful environment.

• Flexibility to support meetings, events, travel arrangements, and communications outside the regular work schedule when required.

• Sense of ownership and pride in your performance and its impact on AFW’s success.

Certificates and Licenses: 

No specific professional certification is required. Administrative or related professional certifications are preferred.

Education and Experience:

High school diploma or equivalent required. Bachelor’s degree in business administration, communications, or a related field preferred. Previous experience providing executive or senior administrative support, coordinating travel and events, and handling confidential information preferred. An equivalent combination of education, training, and relevant experience will be considered.

Physical Demands:

• Ability to perform office work involving extended periods of sitting and computer use.

• Frequent use of hands and fingers to operate a keyboard, telephone, printer, and other office equipment.

• Ability to stand and walk as needed for meetings, tours, and events.

• Ability to handle and transport routine office materials and event supplies.

• Ability to perform the essential functions of the position with or without reasonable accommodation.

   

Work Environment:

• Fluorescent Lighting
• Concrete Flooring
• Climate affected by outside conditions
• Considerable exterior noise
• Extreme temperature fluctuations in the warehouse

American Furniture Warehouse is an Equal Opportunity Employer M/F/D/V. Working Safely is a Condition of Employment at American Furniture Warehouse – an Affirmative Action Employer M/F/D/V.

A pre-employment drug screen, background and fit for duty exam check must be passed upon job offer.

Since 1975, our motto has been Under Promise and Over Deliver and this is exactly what we do on a daily basis! At AFW, we strongly believe in recognizing those who exemplify excellence, and reward them for contributing to our collective success. We strive to provide a great work environment for our employees and give them the knowledge and tools needed to provide our customers with an even greater buying experience. At American Furniture Warehouse We Do It Right the First Time!