Executive Assistant

Job Description: Midwest Region Administrative Assistant

Department: Administration / Operations

Region: Findlay, OH

Reports to: Regional Manager

Position Summary

The Midwest Region Admin. coordinates administrative and operational support across 3 locations. This position gathers and summarizes daily shift and production information, supports payroll review, verifies outbound load documentation, manages supply orders, and communicates with staffing agencies, vendors, and other third parties.

Essential Duties and Responsibilities

• Collect start-of-shift and end-of-shift reports for all shifts at all three locations.
• Prepare and distribute a daily recap covering relevant site activity and reported issues.
• Review payroll information for accuracy and approve payroll in accordance with company procedures.
• Summarize outbound loads across all three locations and review bills of lading (BOLs) for completeness and accuracy.
• Order supplies for the 3 locations.
• Communicate with staffing agencies and coordinate follow-up on staffing issues and site needs.
• Track daily nailer production and summarize production totals.
• Follow up with vendors and other third parties as needed to address operational or administrative matters.
• Communicate with personnel at multiple sites and respond promptly to email requests.
• Perform other related administrative duties as assigned.

Qualifications and Skills

• Comfortable using Microsoft Word and Excel.
• Strong verbal communication skills and the ability to coordinate with multiple locations.
• Ability to respond to email communication promptly and professionally.
• Strong organization, attention to detail, and follow-through.
• Ability to work in a noisy environment.
• Bilingual English and Spanish skills preferred.

Work Environment

This position supports three operating locations and requires communication with employees and external partners across those sites. The role may involve working in a noisy environment.

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